Ok, this one is for those using Exchange 2003-2007
We have been requested to put a litigation hold on about 50 staff members emails.
Our IT department is currently using Exchange 2003/2007 and we also have a Barracuda Messenging Archive system.
Our policy’s state that we only retain 30 days of emails, after 30 days, emails get deleted.
IT has it setup up that Exchange will delete any email 30 days or older. The Barracuda system is the same.
We have a policy that states we do not go back to tape backups for retention or ediscovery period.
This is our first litigation hold request so we are working this by the seat of our pants.
The IT department has been given the names of the 50 staff members. However, when we asked what their procedure would they told us that they would have to copy each mailbox every 29 days.
I’m concerned that this is not what we want and that emails are going to slip through the times copied.
I think that the barracuda system retention shoudl be extended the minute a hold is placed so that it does what is was purchased and intended to do. But before I can push this issue, I need to know what those who use Exchange on a regular basis thinks about just coping the users mailboxes and what are the pros and cons.
Thanks