Paperless office Project

I have been given a project in which I am to take these Job Setup sheets that our salesmen fill out and set them up on their PC so that it will automatically send out the information to the appropriate departments upon completion. The end result isto be that they can double click on icon on their screen and open the Job Setup forms and fill out all the information and when they are done the correct information goes to each of the following departments (billing, purchasing, equipment, scheduling, etc..) Does anyone know of a software package that could help me out with this project?? Thanks for any and all help!!