Best Tech Tools for Planning and Managing Outdoor Events?

Hi all,

I help plan interactive kids’ events, including themed pool parties, and I’m always looking for tech tools that can help streamline things like:

Activity scheduling

Weather prediction & alerts

Parent communication

On-site coordination between staff

Are there any tools, apps, or platforms you’ve used that would work well for outdoor, semi-structured events with kids?

I’m curious if anyone in this forum has experience applying tech in small-scale party planning, or maybe tools built for other industries that could be repurposed.

Would love to hear your recommendations!