We are working on putting together a plan to handle upgrades throughout our organization in a more formal way than we currently handle things. Upgrades are perhaps internal political decisions, or reactive if a system dies. We do replace a portion every year, but not in the best way possible.
We are considering a rating system made of up the types of applications and frequency of use, last upgrade date, along with perhaps the persons position within the organization. Combined we’d land on a score to help us determine where to deploy the new systems too, and use a step-down approach to moving computers around.
We are a non-profit and do not have a budget to sustain replacing 1/3 or 1/4 or probably even 1/5 of the computers a year. We have some incredible power users, and a number of data entry types.
I am seeking any input on strategies/methodologies that you may have in use when you upgrade systems within your workplace.
Thanks!