My Documents duplication

Probably a dumb question, but I don’t know the answer. A user put a shortcut to My Documents on the desktop. He was transferred and the next user copied that “shortcut” to My Documents with the result that there is a subdirectory called “My Documents”. This subdirectory can be renamed, etc., but it cannot be erased since the system believes it to be the primary My Documents and a critical system folder. My work around for now was to give it a blank name and hide it in a subdirectory. What should I have done?