SBS 2003 Lan to 50 client machines including 10 laptops, 35 permanent staff 25 part time or consultant (occasional users).
We have a shared Drive known as “Group”.
Over 3 or 4 years it has become a dumping ground, folders created within folders, documents just saved to the root, duplication leading to wrong versions used etc etc.
I take some accountability for this situation but did inherit a pile of pooh in the first place.
My plan is to create folders (Drives) which have logical names that relate to areas of the business.
Next, to create matching security-group names for permissions etc. So “Everyone” would have Read access to Health and Safety but only members of Finance group would access the Finance folder, and of course i could map these drives to user logins so they only see folders that they have permission to access?
BUT, i could do with some comments around moving the data, i can advise people to note where their documents “used to live” and that shortcuts on their desktop will no longer work.
(one reason for undertaking this task is to remove old-duplicated-unwanted stuff from the server) so i plan to make a full backup of the current shared drive to a USB Maxtor drive (only about 40 gigs worth)
My concerns are documenting where the data now lives / putting back relevant data and reuniting people with it in its new home.
I have considered the “wait for the scream approach” and then ask, what was it / where was it? and move it from the backup to the appropriate folder.
Help Advice or Comments Please, John Mahoney.