compliance - email archiving - docs too

I think this is more of an internal policy rather than a legal requirement. Unless Sarbanes-Oxley or HIPAA exert control over your business.

We do not have to worry about either of these laws, and we keep this information for 6 months.

You might want to ask your company's lawyer.

I guess you need to ask the head honchos at your organization how paranoid they are? Maybe not in so many words.

Hey, storage is cheap right?

Job Cacka

TY - though we are not hippa subject to, we do have some SOX requirements, etc. I am taking some of this up with the honchos but 6 months for a cultural inst is not the way. Some clarity on my case:
Curatorial and imaging depts need to keep/store docs and images = permanent, along with any records or e-records that apply to legally binding matters. Same for finance dept and directors. But with other areas (i.e. -security, edcuation dept, PR), I am reaching for some best practices that are already underway. Then there?s the end-user policy side as well as the server and archival sides of the question = 2-3 layers perhaps. The SOX codes are ridiculously hard to relate to various staff w/ too little time to get thru it all. then theres the policy layers as described here = yikes. I am hoping for some help/feedback that's already working (or kinda) and in practice if possible.
Thanks!

Don't mess about; keep it all for seven years, which gives you a fair shot at defending contract cases - you'd be amazed at how many contracts your employees are making via email, so you'd better keep them in something like Cryoserver (www.cryoserver.com) until they're time-expired.

Storage is cheap, so don't worry too much about keeping all the rubbish - cost per user in storage to keep everything is around $2 per user per year. The penalties for non-retention are many, many times higher....

Don't mess about; keep it all for seven years, which gives you a fair shot at defending contract cases - you'd be amazed at how many contracts your employees are making via email, so you'd better keep them in something like Cryoserver (www.cryoserver.com) until they're time-expired.

Storage is cheap, so don't worry too much about keeping all the rubbish - cost per user in storage to keep everything is around $2 per user per year. The penalties for non-retention are many, many times higher....

Don't mess about; keep it all for seven years, which gives you a fair shot at defending contract cases - you'd be amazed at how many contracts your employees are making via email, so you'd better keep them in something like Cryoserver (www.cryoserver.com) until they're time-expired.

Storage is cheap, so don't worry too much about keeping all the rubbish - cost per user in storage to keep everything is around $2 per user per year. The penalties for non-retention are many, many times higher....