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Document Management Systems

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by atxstranger

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I am being directed to implement a Document Management System at our office. We are a 26 person CPA firm with approximately 300,000 sheets of paper annually that are to be scanned, indexed and stored. I am looking at a system with large copy/print/scan devices and a software package to track the items (database of the index information).

For those who have done, are doing, or are looking at implementing a document management system: What problems have you seen, how were they resolved and what do you think are the best ways to make the system work (both technically and with personnel)?

Thanks a ton in advance for your advice.

3 replies

by ha wizard

Legato is one of the best document/content management systems on the market. They have a complete package that includes taking what you already have in paper and turning it into a fully searchable relational database, as well as, training an individual (archcivist, document manager, etc.) to continue to administer the program. Take a look at... http://www.legato.com/products/applicationxtender
It may not be the least expensive, but one of the most impressive. If you are looking for service providers, let me know you're area and I can forward you a list of reliable and cost-effective solutions from vendors/service providers.

by atxstranger

Thanks for pointing me at the Legato software. From looking at the stuff online, it looks at least as good as some of the other packages I have looked at.

by atxstranger

Yeah I've spent a lot of time reading through the stuff on Google (and reading and reading and reading). The software packages (in my view) are pretty much the same on the technology side, its the human interaction side that is different.

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