Create a cross-reference
by
Anonymous
·
about 15 years, 8 months ago
In reply to Referencing another Word document in a Word document
You can create a cross-reference only to an item that is in the same document as the cross-reference. To cross-reference an item in another document, you need to first combine the documents into a master document (master document: A “container” for a set of separate files (or subdocuments). You can use a master document to set up and manage a multipart document, such as a book with several chapters.). The item you cross-reference, such as a heading or bookmark, must already exist. For example, you must insert a bookmark before you cross-reference it.
1. In the document, type the introductory text that begins the cross-reference.
For example, type For more information, see
2. On the Insert menu, point to Reference, and then click Cross-reference.
3. In the Reference type box, click the type of item you want to refer to ? for example, a heading.
4. In the Insert reference to box, click the information you want inserted in the document ? for example, the heading text.
5. In the For which box, click the specific item you want to refer to ? for example, the heading for Chapter 6.
6. To allow users to jump to the referenced item, select the Insert as hyperlink check box.
7. If the Include above/below check box is available, you can select this check box to include information about the relative position of the referenced item.
8. Click Insert.
Note Cross-references are inserted as fields (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.). If your cross-reference looks similar to {REF _Ref249586 \* MERGEFORMAT}, Microsoft Word is displaying field codes (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field’s result. The field code includes the field characters, field type, and instructions.) instead of field results (field results: Text or graphics inserted in a document when Microsoft Word carries out a field’s instructions. When you print the document or hide field codes, the field results replace the field codes.). To see the field results, press ALT+F9, or right-click the field code, and then click Toggle Field Codes on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.).
Please post back if you have any more problems or questions.
