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archive users e-mails

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5 replies

by mikelazz

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I am trying to archive a users emails prior to July 1st. i have created a pst file to archive all of his e-mails. I am manually moving the e-mails from the exchange server to the pst file by highlighting a bunch of e-mails and dragging them to the pst file. When doing this, i will receive a message that "outlook is retreiving data from the exchange server". Depending on the amount of e-mails that I am trying to move, is more than maybe 50 I will receive an out of memory error message. If I try to move maybe 10 e-mails that amount to less than 1MB it takes literally almost 10 min.

I am looking to do this more efficiently. the machine I am doing this from is a 2.7GHz P4 512 RAM, running Outlook XP SP3, Windows XP SP1a and we are running Exchange 5.5 sp4.

5 replies

by highlander718

did you try to copy the messages, not to a .pst file but into a regular (Windows) folder ? Create a test folder on your C:\ drive and try to drag & drop, cut/copy and paste.
If the messages are very large, huge atachments, probably wont make a big difference though, it's just the way it is.

by mikelazz

haven't tried that, but really need them in a pst file. there are over 5000 e-mails that need to be archived.

by sgt_shultz

why are you not doing this from outlook using built in auto-archiving which will do from certain date...

by mikelazz

tried that too, to auto archive what is currently there. also tried setting up a rule. I get the error message saying that some of the messages have been moved or deleted. also tried exporting the folder and received the same error.

As for why this user was not set up to auto-archive ?????????

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