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Company serial numbers

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by bpartipilo

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I am currently working on a few projects. one is involving a new facility (replacing current) and an expansion to a current building. There are currently no company serial numbers or ID tags to identify equipment for that paricular workstation or over inventory of equipment. does your company have these? how do they normally generate these? Any Examples?

8 replies

by wizard-09

You can use ITIL, but in your team frame i don't think this is something you would be doing or then again maybe you would like to do it have a look at ITIL.

by charliespencer

We have a network naming convention, and we label each machine with that name for easy reference. Otherwise we just use the manufacturer's serial number. We've got to use it for warranty anyway, or to report something stolen.

by geek3001

Serial numbers, perhaps with a manufacturer prefix, should be able to provide enough info to identify equipment. Put that in a database, with links to the 'CPU', and you should be able to track things.

At the same time, some of the serial numbers can be fairly lengthy, so actually tagging the equipment can be useful. Groups like Seton offer sequentially numbered tags with barcodes on them so you could do a quick survey of hardware IF you put the bar codes where they are always visible.

by bpartipilo

so you guys wouldn't advise creating your own numbers randomly. maybe this is too much work and/or stupid. it's really only for company use.

I.e. EC01-1000

EC = El Cajon location ( we have 2 locations)
01 = Dept ID
1000 = id number

by geek3001

That works well enough as long as the number of locations and pieces of equipment remain small.

You do have to worry about it falling apart if you move equipment about. Someone transferring from El Cajon to Point Loma, or wherever your other office is located, might want to take their machine. You would then have to relabel things and update the database.

by charliespencer

We use a two-character location, a two-character system type (SErver, DeskTop, LapTop, TAblet, etc.), and sequential four-digit number. I wouldn't use departments, since you'll have to renumber the system if you hand it off from one dept. to another.

You're still going to need to record the serial numbers anyway, for service or theft.

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