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Inserting single document into multiple word files

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5 replies

by meintsm

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I am a teacher and it is report card writing time. I need to write a description of multiple classes in 50 kids report cards. I was wondering if there is a way for me to save the paragraph and to quickly insert it into the 50 different word documents? I would like to do it without opening each file and pasting or purchasing new piece of software. Thanks.

5 replies

by older mycroft

How you intend to print them all without opening them first? ;)

by meintsm

They are documents being edited by multiple people. I don't need to print them, just insert my piece.

by older mycroft

In as much as it appeared overly simplistic that you should be able to insert bodycopy into a document without opening it first, when ultimately the same document would HAVE TO be opened in order to finally print it out.

I was anticipating a second 'trouble-saving' inquiry as to how the document could be printed without opening it either.

In this instance I'm afraid your situation is akin to the case of the Horse and the Stable-door.

If there [b]IS[/b] a way to incorporate some extra paragraph(s) into a Word file [i]without opening it first[/i], then I've never heard of it. In fact the concept bothers me slightly, since every text file contains a HEADER and a FOOTER which contains system-specific info like what the file is, where the file came from, when it was created/last amended, a character count, a font specification and probably other insidious (but relevant) data that I've forgotten. If you were to slap on another bit of code - WHERE IT WOULD GO I couldn't tell you.

by larryd4

Nicole you can do what you want, but you would need to set the document up as a form letter and insert the data you need from the other file.

Or

(The MS Office Help response)

Insert another file into an open document

Click where you want to insert the second document.

On the Insert menu, click Insert File.
In the File name box, enter the name of the file you want to insert, or browse to locate the file.

Notes

To insert only part of a document, click Range, and then type a bookmark (bookmark: A location or selection of text in a file that you name for reference purposes. Bookmarks identify a location within your file that you can later refer or link to.) name in the Range box. The document that you insert needs a bookmark assigned to part of it.

To insert only part of a Microsoft Excel worksheet, click Range, and then type a cell (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.) range in the Range box.

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