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Outlook 2000 Contacts, File As

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7 replies

by derekdcosta 1 view

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Is there a way to "file as" all contacts in a contact folder as, for example,
Company (Last name, First Name)
WITHOUT having to edit each entry individually?

7 replies

by vinnyd

What you want to do is Customize the Current View.

Select the Contact Folder.

Go to View, Current View, Customize Current View, (on the Outlook Menu) and then the Sort Button.

You can sort the View by 3 different fields. So choose Company for the 1st, Last Name for the 2nd, and First Name for the third.

Then click ok to all the windows and the Contact folder will be sorted by those fields you used.

You do not have to edit each entry for this.

by derekdcosta

Thanks,

But that doesn't help. I need to file a large database that was imported into Outlook in a haphazard "file as.." by the Company Name, (Last/first name)... sorting doesn't help.

by mslizny

Are you sure you did field matching when you imported these contacts? I believe the "File As" is just re-arranging the information in each field. If the information for Company or Last Name or First Name is in the proper field for each record, as the respondent above noted, they can be formatted properly to get the results you want

by mslizny

It would be worth it, in my opinion, to get the information arranged properly before importing it and then re-importing it so that the results you want can be achieved without editing each record in Outlook.

by derekdcosta

The Fields were imported perfectly from a Sidekick 95 card file. ( The first time I've ever managed such field matching perfection)
The default "file as" setting for Outlook 2K (Contacts) was pre-set at Company ( Last/First Name). Outlook filed as First name, last name anyway!
Whilst it's not a major issue, I do need the database to have some semblance of consistency when addresses are viewed as cards. Sorting does not help.

by derekdcosta

Point value changed by question poster.
p.s. The problem with the file as issue is that this contacts folders contains many addresses that are company only... no names

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