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Personal folder size in Outlook 2000

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I had a pst file of 750MB on my HD which is too big to copy into a CD. I therefore created another personal folder in my Outlook2000 and copy quite a number of emails over from the first one in order to reduce the file size. However, when I open up window explorer, the file size of the first personal folder still remain the same. Any one there faces the same problem?

7 replies

by dklippert

Try Right click the root. Choose properties for Current Folder. Click the Advanced button on the General tab and then click Compact now. That probably won't reduce it very much. Remember the PST file also includes Contacts, Sent Mail, Deleted files,Appointments Etc.

by kevin_b

When you copied it from the first pst, did you delete them after copying? You can create an archive of your mail (look up archive in the outlook help) and that will greatly compress it so it can be copied to a CD. Good Luck!

by greymat

Why do you want to put your pst file on CD? To archive, or move from one place to another? Your best solution depends on what you want to do. I often have to take things from one computer to another, and here is what I do:
1) be ruthless with your archiving - try playing with the autoarchive settings to limit the data stored in your pst file.
2) archive specific data - this is what you have done at present.
3) make sure that you have emptied the deleted items folder - I thought compactingdid this but it does not.
4) compact as suggested in the first answer - other routes to this tab are through tools - services - select the personal folder file you want to compact and click properties, or right clicking on the outlook icon on the desktop and do the same.
5) Make sure that you have unnecessary services emptied or turned off (eg journal or forgotten about tasks subfolders).

Another, rather labour intensive thing you could do is go through the email messages with attachmentsthat you have already saved somewhere else and delete the attachments from the message. this can be a pain, though, as it usually either involves saving the messages as text, or forwarding the messages to yourself without the attachment. It might guide you to messages that you would like to archive more accurately than date alone, however.

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