When to use Exchange Server

I have 11 workstations, and I have in-house exchange. When I looked at the big picture, Exchange made sence. Internet email is not relighable and if there are problems, you have no control over fixing them, you have to wait, with exchange, after setup, administration is almost non-existant. Besides keeping an eye on mailbox sizes and such.

Exchange really isnt that expensive when you look at the convenience, relighability, and abilty to fix problems yourself. But everyone has their own opinion. Good Luck in your decision!

I hope this helps you out!

When the owner must maintain control of the mail files for business purposes. An example being confidential data being sent via mail then he would well want protection of those mail files.

Does the business have HIPAA, SOX or California SB 1386 concerns?

Then you really need an in-house mail server.

No HIPAA, SOX or California SB 1386 concerns.

For the reasons stated, or when it's decided that you need the flexibility that being in control of the mail server give you. Add/remove users at will, create mail groups, integrated anti-spam and anti-virus, allow users to e-mail other employee without necessarily letting them out to the internet, etc.

More protocol options -- IMAP, POP, Webmail. Shared calendars. Other goodies.

Just don't do Exchange; too big and bulky for a network that size.

Check out http://www.kerio.com/kms_home.html. You'll get an idea of capability, requirements, etc.

Another point to consider with Exchange is the fact that users can share folders from outlook such as Contacts, Calendars and Tasks. I find this is a big point to move to Exchange with fewer users than 25. Also, with Exchange, or any email server really, you can install your own virus and spam controls such as offerings from GFI. Spam control is a second big point.