Searching for the best video conferencing software in 2025? Discover Zoom, Microsoft Teams, Google Meet, and more for team success.
In today’s remote work landscape, getting together for a meeting isn’t just about choosing a time and place anymore. Instead, individuals and teams want to meet on platforms that foster collaboration and inspire creativity.
Whether you’re part of a remote team brainstorming online or organizing virtual events for your business, the best video conferencing software should combine collaboration tools, such as breakout rooms and whiteboards, with cutting-edge artificial intelligence features and top-notch security. To dive deeper into the best options available, check out my top picks for video conferencing platforms in 2025:
The leading video conferencing software offers both free and paid plans, including collaboration tools and apps that enhance meetings across various platforms and devices. For more details, check the chart below for a quick overview of my top picks and how they compare in features and prices.
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My rating: 4.74 out of 5
GoTo Meeting ranks at the top of my list as the best overall video conferencing software because of its extensive range of advanced features and collaboration tools. With the Smart Assistant and AI meeting summaries, you no longer need to worry about missing an important action item or meeting detail, as the AI can track your calls.
One of my favorite GoTo Meeting features is Commuter Mode, which offers a color-coded interface and a distraction-free environment for participating in meetings from your phone. At the same time, the meeting software is limited to 250 participants, which isn’t ideal for hosting large events. If you need a more scalable subscription, consider Zoom, which allows hosting meetings with up to 300 participants and offers a large meeting add-on for up to 5,000 participants.
Visit GoTo Meeting
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My rating: 4.70 out of 5
It is impossible to list the best video conferencing software without mentioning Zoom. For many of us, Zoom has been the default platform for remote work and hosting events. However, I included Zoom in this list because of its collaboration features. While many video conferencing services integrate collaboration tools from outside, Zoom offers built-in features such as whiteboards, team chat, and notes to support teamwork during meetings.
Like many other platforms on this list, Zoom has enhanced its artificial intelligence features over the years, now offering an AI companion with automated task management and content creation for brainstorming ideas. However, Zoom only provides unlimited access to whiteboards on its highest-tier plan. If you want unlimited whiteboards and access to other tools across plans, consider Webex by Cisco.
Visit Zoom
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My rating: 4.69 out of 5
Although many people associate Microsoft Teams with that iconic MS Teams notification and its collaboration tools, I often choose this video conferencing platform for its futuristic and immersive virtual meeting spaces. While many providers offer simple features like avatars or virtual backgrounds to make online meetings more engaging, MS Teams takes it a step further by offering different types of video conferencing.
Specifically, immersive spaces are 3D meeting rooms that mimic face-to-face communication, allowing you to connect and collaborate using full-scale avatars and the option to add virtual reality. However, while many other providers on this list include AI companions in all plans, Microsoft only offers access to its CoPilot features at an extra cost. If you want to use this technology without additional charges, consider Google Meet.
Visit Microsoft Teams
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My rating: 4.56 out of 5
Although many of the providers on this list offer AI companions, when it comes to video conferencing and collaboration, I prefer using Google Meet. Within the Google Meet platform, Gemini provides real-time meeting transcriptions and automatically generates AI meeting notes. This is especially useful if you arrive late to a meeting and need to catch up on what was discussed.
At the same time, Google Meet requires a Gmail or Google Workspace account to host meetings, which means it may not be the best option for teams that already have a suite of productivity apps or those who prefer a standalone video conferencing platform. For more straightforward features, I recommend GoTo Meeting, which offers integrations with multiple workspace tools and Smart Assistant features.
Google Meet is included with a free Gmail account or any of the Google Workspace plans listed below.
Visit Google Meet
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My rating: 4.45 out of 5
For those who remember the “Zoom bombing” incidents of the early 2020s, the significance of having a secure platform for virtual meetings is clear. This is why I chose Webex as the best video conferencing software for meeting security. Webex not only offers video meetings that comply with HIPAA and BAA regulations but also provides end-to-end encryption for added safety.
Additionally, you can set up meeting passwords for both phone and video conferencing, as well as enable meeting locks to prevent unauthorized access. However, some users find Webex complex or overwhelming due to its wide range of video conferencing and telephony features. If you’re looking for a more user-friendly platform, consider using GoTo Meeting.
Visit Webex by Cisco
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My rating: 4.22 out of 5
Video conferencing platforms are often the preferred choice for virtual meetings, but they are also useful for hosting large-scale events. For businesses that need to run both meetings and live events, a platform like Zoho Meeting is a great option because of its webinar features. With multiple scalable plans, you can select between traditional meeting conferencing and webinar plans that let you increase the number of participants for your events.
Additionally, Zoho Meeting provides customizable meeting rooms and domains, making it easier to promote your business and handle registrations for virtual meetings. However, the different plans mean that collaboration tools, like breakout rooms, are not included in every subscription. If you want more flexibility with collaboration features, consider Zoom, which also offers event hosting plans.
Zoho Meeting provides a free video conferencing tool for up to 100 meetings or webinars. In contrast, the paid plans are categorized into meeting software for fewer than 250 participants and webinar software for up to 5000 participants. The prices listed below reflect the starting monthly rates, but annual discounts are also available.
Visit Zoho Meeting
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With so many platforms available, it’s important to carefully evaluate your options. By focusing on a few key factors, you can find a tool that not only meets your organization’s needs but also improves your team’s connection and productivity. To learn more about how to select the best video conferencing software, check out the list below to make the best choice for your business or team.
To find the best video conferencing software, I used a five-part evaluation process. Specifically, I evaluated standard and advanced features, including screen sharing, breakout rooms, and polls. Pricing models and overall value were compared to ensure a fair return on investment for various user scales. Ease of use, interface intuitiveness, stability, and device compatibility were also heavily weighted to favor platforms that are accessible for people with differing levels of technical skills.
I also analyzed customer service, user experience, and company reputation, reviewing user feedback for support and problem resolution. But, more than anything, I leveraged my experience with video conferencing software and collaboration tools to assess their practical usability and suitability, with a focus on the real-world benefits they offer to teams of all sizes and businesses across industries.
It depends on the size of your team. While free video conferencing software can work well for solopreneurs or small teams, these plans often lack the advanced security features and collaboration tools needed for larger teams or company events.
The best video conferencing platforms should include key security features such as end-to-end encryption (E2EE), meeting passwords, and multi-factor authentication. These elements help ensure that only authorized participants can access the meeting. Additionally, admin controls allow hosts to manage who can enter and engage, enhancing security against unauthorized access.
Zoom is my top recommendation for team collaboration due to its robust features. It offers digital whiteboards and team chat for brainstorming, along with in-meeting polls and surveys that enable participants to provide feedback. This makes it an excellent choice for enhancing collaboration among remote and hybrid teams.
Faithe J. Day is a technology educator with over a decade of experience covering emerging digital trends and business technology. She holds a Ph.D. in Communication Studies and has spent more than six years teaching diverse audiences about digital communication and online engagement. Her work focuses on artificial intelligence, CRM and sales platforms, marketing technology, workplace software, and modern communication tools, helping readers understand how evolving technologies shape business growth and digital communication. Faithe has written for publications and organizations including Fit Small Business, TechnologyAdvice, Noble Desktop, and Women in Tech. Her work combines product analysis with practical business insights to help professionals make informed technology decisions. Grounded in the digital humanities, Faithe is particularly interested in how digital platforms and emerging technologies shape the way businesses and communities connect and build more inclusive digital experiences.
