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Adobe Acrobat

By nabess ·
I have a user that is having problems with Adobe Acrobat. When she tries to convert Word documents to a PDF file, her Vectra VL with W95 freezes up and gives her an error in the GDI.exe module, and she must reboot. Since the operation takes so long to complete, and the reboot takes place, she is able to do only 4 or 5 files a day. Does anyone know why, and if the update would help?

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Adobe Acrobat

by Ann777 In reply to Adobe Acrobat

The only HP Vectra VL I can find are 486's. How much ram does it have? If you really want to improve this, you need a faster computer with at least Win98 and 64 MB of RAM. More ram is better:

See MS Knowledge base article Q125699.

Windows 95 has introduced a combination of a 16-bit heap and an additional 32-bit heap. The 16-bit heap is still limited to 64K but the 32-bit heap can grow as large as available memory.

As in Windows 3.1, the 16-bit GDI.EXE of Windows 95 continues to have a 16-bit DGROUP segment with a local heap within it, and most logical objects are still stored in this local heap. The data structures that describe brushes, bitmap headers, and pens, for example, stay in the 16-bit heap. All physical objects, likefonts and bitmaps, are now stored in the 32-bit heap. GDI regions have also been moved to the 32-bit heap. Moving these GDI resources to the 32-bit heap takes the pressure off of the 64K 16-bit heap.

Regions can take up a large amount of resources and were the main source of problems with GDI memory in Windows version 3.1. This will not be a limitation in Windows 95 because regions are stored in the 32-bit heap. Applications will be able to use much more complex regions, and regions will bemore useful now that they are not limited to a local 64K heap.

Windows 95, like Windows NT, will free all GDI resources owned by a 32-bit process when that process terminates. Windows 95 will also clean up any GDI resources of 16-bit processes marked as a 4.0 application. Because GDI objects were sharable between applications in Windows 3.1, Windows 95 will not immediately clean up GDI resources for 16-bit applications marked with a version less than 4.0. However, when all 16-bit applications have finished running, all GDI resources allocated by previous 16-bit applications will be cleaned up.

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Adobe Acrobat

by nabess In reply to Adobe Acrobat

The VL i am referring to has 64 MB of RAM and is a Pentium II 233, Windows 95.

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Adobe Acrobat

by maxwell edison In reply to Adobe Acrobat

Working with Microsoft Office 2000 Application Files:

When you install Acrobat 5.0, it installs Adobe PDFMaker 5.0 in your Windows Office 2000 applications. When you use PDFMaker 5.0 with Word 2000, Excel 2000, or PowerPoint 2000 you can create tagged Adobe PDF files that preserve hyperlinks, styles, bookmarks, and the structure of tables present in the source document.

Tips for making an accessible Adobe PDF file

Here are some things you can do to improve the quality of structure inyour files, and therefore their accessibility:

Create your Word documents in Word 2000, rather than in Word 97. If they're already in Word 97, open and save them in Word 2000. Word 2000 lets you create tagged Adobe PDF, which has greater functionality for accessibility than the structured Adobe PDF created from Word 97 documents.

When you write a document in Microsoft Word, be sure to use styles to format text such as titles, headings, and paragraphs. The styles provide structure information when you create a tagged Adobe PDF file. For example, do not use the Enter key to add space between paragraphs. Instead, use the "Spacing Before" and "Spacing After" paragraph properties to achieve this effect.

Use the Columns command in Word to create columns. Don't use tabs to simulate double-column text.

Use the Insert Table command or Draw Table tool in Word to create tables.

Add alternate text to all images. For example, in Word, you can add alternate text describing an image by using the Web tab of the illustrations Properties dialog box.

If you created an illustration out of several smaller illustrations, use the Group command to group them into a single illustration.


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Adobe Acrobat

by maxwell edison In reply to Adobe Acrobat

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Creating an accessible Adobe PDF file with a Microsoft Office 2000 application

This section describes how to use Word 2000, Excel 2000, or PowerPoint 2000 to create an accessible Adobe PDF file. The instructions use a Word 2000 document asan example.

To create an accessible Adobe PDF file in a Microsoft Office Application:

Open the document in the Microsoft Office application.

Choose Acrobat > Change Conversion Settings.

Click the Office tab.

Select the options shown below. In particular, make sure Embed Tags in PDF is turned on and Page Labels is turned off.

Click the Bookmarks tab in the dialog box.

From the list, select the styles for which you want to create Adobe PDF bookmarks. Then click OK.

Choose Acrobat > Convert to Adobe PDF on the Microsoft Office application menu bar, or click the Convert to Adobe PDF button on the application toolbar.

Name and save the file.


Congratulations, you've created an Adobe PDF file that retains both document content and structure.

Before you publish the file, be sure to take advantage of the accessibility tools available in Acrobat 5.0. To do so, follow the instructions provided in "Using the Accessibility Checker". If needed, use the Tags palette as described in "Using the Tags Palette". When you're done, test the file with a screen reader as described in "Testing Your Adobe PDF Files for Accessibility".

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Adobe Acrobat

by maxwell edison In reply to Adobe Acrobat

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The preceding information was obtained from the following site. There are many additional links to more articles about working with Abobe PDF files from within Microsoft Word.

http://access.adobe.com/book5.html

(REMOVE SPACES if any snuck into the pasted URL.)

Good luck,

Maxwell

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Adobe Acrobat

by nabess In reply to Adobe Acrobat

We are using Office 97. Very interesting information though.

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by nabess In reply to Adobe Acrobat

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