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Backup for emails

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by a former member

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hi,

Can anybody share to me an efficient way of backing up email messages in order to avoid reaching an email accounts quota.

7 replies

by charliespencer

And are you looking for a way for you personally to avoid exceeding the quota on your mailbox, or a way for service users to avoid exceeding the quotas on mailboxes hosted on a server you manage?

by Former member

hi,

this is the scenario...
i have an email account that is populated everyday by sent/received messages from a particular group in the company. now once the account has reached its quota (or even before it reaches it) i have to backup the email messages and then after that flush all messages from the inbox to give way to new email messages.
backups will then be archived for future use.

thanks for the post by the way.

by charliespencer

If it's Outlook, you can create a personal folder on your hard drive and move your messages into it and out of your mailbox. You can back up a personal folder .pst file like any other file. Go to Help and search for 'create personal folder'.

You can also save each message as an individual file. In the open message, click File, Save As.

by brockadam

Backup is an efficient way to secure your important information, but it depends upon the importance of your emails. You should backup your important emails regular basis. At the time disaster, you can recover important information easily by using back up. Some time if backup is not able to restore all information due to problem complexity, you can try Outlook PSt repair tool to restore all information from corrupted pst files.

by Former member

its a webmail but it can be configured to load in outlook. thanks for the info.

by roger99a

You can use a rule in Outlook to have the messages moved from the Inbox to a Personal Folder (.pst format) but you would need to have Outlook running.. maybe in a virtual machine or on a Terminal Services session.

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