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confidentiality notice on email

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by jakomeit

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We are considering implementing a confidentiality notice on all external email. I'm trying to figure out the best way to do this. We use Outlook 2000 with Exchange Server 5.5. Is there some way I can set a confidentiality statment to go on all email that the recipient is not in the global address list through exchange server rather than setting up a signature for each and every user at their workstation?

7 replies

by pschuvie

In the "controlled" enviroment of Exchange you can use the imsext.dll to accomplish your goal.
References as follows:

http://www.windows2000faq.com/Articles/Index.cfm?ArticleID=13697

Q262097: XIMS: Internet Mail Service Extension Message TextAppend

One additional consideration for an add on package comes into play if a POP3/SMTP access is allowed, which by nature by passes the Exchange control. If these are allowed then additional software would be required.

http://www.slipstick.com/addins/content_control.htm

Lastly, this issue has been discussed often in the Tech Q&A and a search of "disclaimer" would give you many results with additional comments and insights.

Hope this helped.

by rimmer

We use a product call mail essentials by GFI. Seems to work quite well and has the added bonus of mail filtering by file extension, subject/body text and text in attachments.

www.gfi.com

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