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Del old appts from cal in public folder

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9 replies

by jenit

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I am using Exchange 5.5 sp3 and outlook 2000. I have scheduling calendars in the public folders. These calendars are set up with re-occuring appointments that show available appointment times. Each appointment is then modified with the persons nameas the appointment slot is taken. How do I delete expired items from these public calendars with out deleting the re-occuring appointment itself. The size of these folders is out of hand and I need to find an automatic way to delete these old items.

9 replies

by dao251

I believe the only way to fully automate it is to write a folder agent, which would iterate over all appointments and delete those meet your criteria (old but not reccuring).

You may want to do it manually say once a month. To simplify manual task you could create a View for that folder, visible to you, only and using a Filter, describing your criteria (say "End on on before xx/xx/xx and Recurring equals No")

HTH,
Dima

by jenit

Thank you for your answer, I know how to do this manualy...I am just trying to find something automatic to get rid of the old Re-occuring as 95% of the appts in this calendar are old re-occuring. If anyone out might know of a way to do this, I wouldreally appreciate your ideas.

by shanghai sam

I have briefly searched this site and was not able to find details about cleaning up public folders. The site, while full of information, is very cumbersome as there is no search available to find the topic at hand.

by gijoe

When archiving the calendar, you are given the option of deleteing anything past a certain date in Outlook... do you not have anything like that on the server side? I have not worked much with exchange?

by maxwell edison

When you delete an item from any of your mail folders, the item is moved to your deleted items folder. These items are not permanently deleted until you exit Outlook if your settings are correct. In Outlook, go into Tools, Options, General, and makesure the Empty the Deleted Items folder upon exiting box is checked. You may want to check the box Warn before permanently deleting items also, then click OK

Maxwell

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