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Document Management

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by Member 28642705

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HI-

I'm trying to come up with a low to mid end document management system for a client. The specs are as follows:

Network Solution to support 8-12 users ( Primarily 1 user will do data entry, the rest lookup).

~1000 pgs/wk
Duplex reqiured
The system would need to retain about 4 yrs of data (200000) sheets.
OCR not required (but would be nice)
Scanner speed- at least 20-25 pg/min
Cost is a signifigsant factor.

Any Ideas on Software/Scanners would be appreciated.

Thasnk You.

2 replies

by plshark

Hardware:
With duplex required, it will be difficult to find an inexpensive scanner. A couple of models to look at are the Panasonic KV-S6045W and the Ricoh IS450DE. These are both lower-volume duplex scanners with good speed. The Panasonic is moreexpensive, but it is also more rugged and as better paper handling. I would lean in this direction if I were looking for a 4-year lifespan.

Software:
Both of these scanners come with a software interface, but you should probably look into Kofax Ascent, which is a scalable capture solution. You can output to just about any front-end you decide to go with. On the less-expensive end, you may want to look at Informatik. They have document management utilities from back-end to front-end without per-page charges. IMR Alchemy is a product we have used, as well. I've heard that they've really improved it in the past couple of years, so you should probably look into that too.

Reference:
http://www.1st-in-scanners.com/
http://www.lawcypress.com/
http://www.panasonic.com/
http://www.ricoh.com/
http://www.informatik.com/
http://www.imrgold.com/

HTH,
Tom

by edv

I am responding because you need info on imaging. For the volume that you are looking for the Kodak 1500 is a great scanner. It is Duplex and comes with a low volume scanning solution. I am with a reseller and service bureau for imaging. We represent IMR that was mentioned previously and we represent Cardiff TELEforms for forms processing. If you would like more information and pricing, you can contact me at 888-849-7631.

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