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Document restriction

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by tarnisha.baines

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There is a company letter that we want others to have access to send but not to be able to alter. We only want them to be able to change certain things that pertain to an individual account. For example we only want them to be able to change the name and address field. How do I restrict or protect the rest of the document from alterations?

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by nepenthe0

This rather pricey application is the [i]gold standard[/i] for business. At $449 for Acrobat Pro, you need lots of gold.

The [i]Professional[/i] version allows you to create interactive form fields. Within these fields, users can enter text, but cannot alter the other parts of the document.

Acrobat has a rather elegant Security menu, and you can configure [i]permissions[/i] to your taste. For instance, you can allow printing, allow archiving, allow insertion into other .pdf documents, etc.

Check out Acrobat Pro at Adobe's web site:

http://www.adobe.com/products/acrobatpro/

[Disclaimer - I have absolutely no ties with Adobe, nor do I own stock in Adobe. I have used Acrobat Pro v.6 for several years, and find it indispensable]

Rick/Portland, OR

by computercookie

that has an input box to enter the name, address and other pertinent info.

When they close the file, you can force them to save and print the document or the only other way will close document with no record being created.

Jeff

by nepenthe0

My concern was that it's effortless to change the security settings for MS Word, which is the most popular template for creating form letters.

Actually, there is software available that can [i]hack[/i] Acrobat security, but it's a bit more challenging for the average employee, which is why Acrobat is generally preferred where you require interactive ability within an unalterable template.

Acrobat's interactive documents look [i]spiffier[/i] than those constructed with MS Word. You can choose to tint the form fields if you wish, just enough for easy visibility, not so much to degrade printing.

If cost is a factor, go with ComputerCookie's suggestion. If you have an indulgent boss, grab a copy of Acrobat Pro, and you'll be very pleased with its capability.

Rick/Portland, OR

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