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Exchange server and multiple emails

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Im running Exchange Server 5.5 w/ latest SP. I have a user who is getting "one" email about 20 times a day. Im not sure who or what I should be looking at, a stop gap solution would be to set up a filter and block that email address. But I have seen this similar activity with a client from "compaq.com". Im thinking its a problem on my Exchange server. How do I start troubleshooting this?

7 replies

by kdrungilas

You'll have to supply a bit more information first. What is the "one" email your user is receiving? Is it the same email over and over again, or are they getting an error message, or is someone annoying them with spam? It is possible to turn on message tracking if you ahve a need to find the originator of the issue, but we need a bit more info to begin to assist you.

by carl_ramkarran

The email is from a reputable sender. We have confirmed that he is not sending this email out on purpose, as it only starts as one. The funny thing is that the multiple "exact" email has the same exact time stamp. Hope that helps clear it up? Onemore thing, there is no error message.

by mckaytech

You might want to enable Message Tracking because that might give you some evidence as to whether this e-mail is being received multiple times from outside or received just once and then replicated within the Exchange system. Or you could probably accomplish the same thing by turning up the level of diagnostic logging on the Internet Mail Service (I assume these messages are coming in from an outside source).

Also, I would look closely at the user's mail client (Outlook, I assume?) to seeif any rules have been set up that might cause this behavior by, for example, setting up a forwarding loop. If the Message Tracking shows just one copy coming in and there are no rules to explain the behavior, I would probably run the DS/IS Consistency Adjuster and maybe even a consistency check on the database (offline using eseutil.exe).

If Message tracking shows that multiple copies are being received from outside, it is most likely that the sender has a problem on their end or at an intermediate mail relay server. It is conceivable that a virus could do this or a mail server that is not recognizing that a particular message has been sent and keeps re-sending it.

Best wishes - it's a fascinating problem and one I had not heard of before reading your note.

paul

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