Portfolio Management is the art of being able to collect and present information on projects to corporate management. A lot of companies plan big for Portfolio Management and then end up realistic and small. You display what you can gather and measure. If you have no cost accounting, it is hard to measure actual cost and ROI. HINT: Find a good tool with Best Practices already built in and gather information to plug in...don't try to build everything from scratch.
Over time, you should gather:
? Project Number
? Financial Account assigned to project
? Project Name
? Project Description
? Corporate or Division Initiative Alignment
? Internal Priority
? Internal or External customers
? Division
? Department
? Type of Project (Application Development, Infrastructure, etc.)
? Requestor or Business Partner
? Customer Impact/Benefit
? Project Sponsor
? Functional Manager
? Project Manager
? Project Team Members
? Start Date
? Estimated End Date
? Actual End Date
? Percent Complete to date
? Investment Type (Expense, Capital, etc.)
? Estimated Budget (Planned Value)
? Actual Cost (AC) to date
? Estimated Risk (H, M, L)
Calculate or capture:
? Actual Expenses
? Actual Revenue/Benefit
? Estimated/Actual ROI or Revenue (over time)
? Estimated/Actual Payback (over time)
? Earned Value
? Cost Variance (EV ? AC)
? Schedule Variance (EV ? PV)
? Cost Performance Index (EV / AC)
? Schedule Performance Index (EV / PV)
