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Moving Contacts in Outlook

By dgiles ·
I am somewhat new to Outlook so bear with me...
I work in a municipality that has a lot of citizen boards where membership to these boards changes frequently. Depending on the board the length of term on the board varies from 1 year to 3 years. Theperson occupies a seat on the board.So I built a form for each board that would contain 3 additional fields. Those fields were Board (to indicate the board that they were a member of), Seat (to indicate the seat that they occupied on the board), andTerm Expires (indicating when the term on this board ends)
Each board had it's own folder in the public folder area. I need to print all the boards and their memberships, but don't want to do 25 print jobs. So I copied the contacts of all these boards to a new folder to be able to print all contacts in one list with a new page for each board. Now the contacts don't show properly because the for used to create the initial contact belong to another folder not the new folder. I am sure that by using a script of some kind the fields could be correctly mapped but I know nothing about scripting. I would love to hear any ideas that might help me correct this problem without having to re enter all the data using a new form designed for that new folder. Thank You in advance for any and all help

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Moving Contacts in Outlook

by Jas03 In reply to Moving Contacts in Outloo ...

Under file there is an export option. You could export all contacts into a text file for all the machines. Copy and paste from all the files you export and make one big list that you can import on your computer.
Hope that helps you out

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Moving Contacts in Outlook

by dgiles In reply to Moving Contacts in Outloo ...

The question was auto-closed by TechRepublic

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Moving Contacts in Outlook

by sgt_shultz In reply to Moving Contacts in Outloo ...

Check out a custom View?
open Contacts/select View/Current View/Define Views...you can easily make a view pick up from various folders. you could print that...would that work?

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Moving Contacts in Outlook

by dgiles In reply to Moving Contacts in Outloo ...

The question was auto-closed by TechRepublic

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Moving Contacts in Outlook

by dgiles In reply to Moving Contacts in Outloo ...

This question was auto closed due to inactivity

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