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MS Word and multiple users at once

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by kostyc

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we have this word document that everybody needs to update at the same time. They all have their specific portion they need to update. We do not want to create hyperlinks between other word documents since we want this to come out as one document.I was thinking some ole or some access would do the trick. Can anyone lend a helping had to a solution

Sgt Seignemartin (USMC)

9 replies

by kbarry

I can only speak for Word 2000.
If you go to the Help files, search under master documents, you will find detailed information for you situation.
The process of using a master document and the sub-documents are good for collaboration.
Good Luck.

by dklippert

Would routing work? File>Send To> Routing Recipient.
The document can be sent to all of the recipients at once. With Tools>Track changes turned on, the originator can accept or reject changes. Each person's contribution will be identified.
The doccould also be automatically sent to a list of recipients and then returned automatically to its origin.

by dklippert

Master documents can also cause problems, but you can do it the old fashioned way with the Include Text field and then unlink the fields with Ctrl+Shift+F9.

by steveh0039

I just tried this with Word 2K (but since it is just using basic OLE functionality, it should be fine with earlier versions).
I created multiple documents each representing a portion of my final document. I then used Insert Object, create from file and embedded these Word documents in another file (the 'big' document).
I made sure that I clicked that I wanted a link to exist between the object and its initial file, but that I did not want to display an icon (I want to see the actual text).
The result is that I make changes in each of the separate files and these changes appear in the 'big' document. When you are ready to submit the report, simply print out the 'big' document.

Hope this helps!

-SteveH

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