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Oulook Express

By R A ·
Many users of the pcs I maintain use Outlook Express.
Though I am able to backup all their other data, how do I backup their emails(all the folders)correctly so that if any user gets a new or upgraded pc ,she/he gets all the data incl. emails on the new pc?

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Two folders and the account settings

by Toivo Talikka In reply to Oulook Express

You need to copy two folders across to the new PC from the user's profile folder in the Documents and Settings, assuming you are using Windows XP. The first folder is in Application Data\Microsoft\Address Book. The second folder contains the Outlook Express folders in Local Settings\Application Data\Identities\{a long hexadecimal sequence}\Microsoft\Outlook Express.

You also need to go to Tools - Accounts - Export... and export the mail account details into a small file {account name}.iaf and copy it across to the new PC. This file contains the username, password and the mail server details.

If the user is going to use Outlook Express on the new computer, log in as the user and go to Outlook Express once, with dummy server and account details, or import the .iaf file you copied from the old computer. Close Outlook Express and rename the Address Book and Outlook Express folders in their standard locations, as explained above. Copy the same folders from the old PC to these locations, start Outlook Express and you are in business.

If the user is going to use Outlook 2003 or later in the new PC, go through the above procedure first and then open Outlook 2003 and do a dummy setup just to get started, or answer Yes to the question if you want to import the mail settings from Outlook Express. Then click File - Import and Export and select to import mail and addresses from internet mail and your version of Outlook Express. The process is pretty straight forward.

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