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Out look 2000

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by fvillasenor

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I am currently running workgroup mail on an NT 4 server.All of my users run outlook 2000 and have there Pst file located on the network via a shared drive.How can I configure a a users email to forward all of there in box messeges without that forward showing up on there side? I have tried the rules wizard.That leaves a trace on the end user side.Help.This was a request from my superiors.

12 replies

by johnnyextreme

You could write a batch file to copy the .pst file nightly so the superiors could open the copied file, of course mail deleted during the day would not be in the copy.
Do you run your own POP3/SMTP server, or are you getting the mail through an outside server? This kind of forwarding is almost always available as an option on the mail server, so either configure your mail server to forward the messages, or tell the ISP that hosts the mail to do the forwarding.

by fvillasenor

That is exactly the problem. I need to get a copy of the mail before it is deleted.Their mail would have to be accessed simultaneously on another pc.My boss needs to see the mail come in on real time.On his pc.And no we do not run an internal Pop3server.Pop3 and Smtp is outsourced.

by jaydev

set up auto archive. Simple thing to do. From options go to auto archive. From there point the file location to \\network drive\.pst file.
problem solved.

by fvillasenor

This brings me back to the issue were if the user deletes e-mails as soon as they send or recieve. I have no record of it.I need to be able to forward a copy of all e-mails as soon as they are recieved in the users in box.

by ccjonathan

This is just an idea that would need to be automated... I'm not sure how to write the VBA neccessary to automate it, but perhaps one of the amazing wizards on this board can elevate the idea to fruition:

Whenever an email is received couldn't a macro be triggered (an on-receive event of some kind) that sets up a forward, and sets the email options to not store a copy in the "Sent Items" folder? I know it can be done manually (click the options button on an outgoing email) so there must be a way to automate the process.

by fvillasenor

These are all great Ideas but I think I might be asking for to much out of a simple workgroup mail setup.I know this can be done in Exhange.I'm hopeing for the same in a workgroup environment.

by john.m1

Could you do it the other way around, have incoming mail go to an administrator mailbox and then forward on to final recipient?

just a different way of looking at the problem.

by denniso

You can set the delivery in the tools > services > Delivery > Deliver new messages to following location and point it to the pst file. that should fix the issue. You have to do this on every client.

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