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Outlook 2007 - Email by Category

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5 replies

by goldengirl

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How can I send an email to a group of contacts within a specific category? I've tried and tried to do this from the Action menu, but end up with an empty email. ???

5 replies

by thumbsup2

... then add contacts to the appropriate list. Create the email, then use the distribution list as the TO address. Send.

by goldengirl

I'd love to create a distribution, but the problem is, I need to sort the contacts by category in order to get them on the distribution list! I see in the search window that you can add more columns to the search, but I've not been successful at actually getting any more added. The advanced search does nothing at all. So - if you can show me how to search based on category, then I'm home free!
Thanks!!
Lynne

by thumbsup2

I'm not too familiar with 2007, but there should be a way to sort/view all of your contacts by category rather than by name or email address. Of course, if you haven't added a category to EACH contact record, they'll all be sorted as uncategorized.

Not sure where it's at in 2007, but in 2003 you can click on the Contacts in left navigation bar so you're viewing just the contacts in a list. Then, if category isn't one of the fields displayed, you right click the field headings and choose Customize Current View. In the next window, there is a "Field Chooser". Turn on the Category field and OK all the way back out. Once you have that field displayed on your list of contacts, you can click the field to sort ascending/descending.

Once you have them all sorted, you'll still need to add each one to a distribution list one at a time. There is no way, as far as I know, to add a selected group to a list.

by goldengirl

I can sort my contacts and view them by category with no problem. However, I cannot move that category of contacts into an email or distribution list, and since I can't search by category, I don't know a way to ge them onto a distribution list one-by-one. There are way too many of them within the category for me to remember each contact and be able to find them by name to add to a list.
Any other thoughts? It seems ridiculous that categories are only useful for display purposes. Obviously to take advantage of this feature you'd want to use the data you've categorized. ???

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