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Outlook and Exchange server

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8 replies

by zlitocook

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We store all outlook files and folders on the users harddrives. And they are stored in the personal folders. Exchange 7.0 on an NT server, Outlook 97. Ok now one of the directors wants to share his calender with his sec. I have found numerous ways to share folders files ect. on MS and Technet but they have to be on the server or stored in the user mailbox not the personal folder. I can copy the calender to the main mailbox calender and let the sec. see and add to it but can not sync. it and save it so the director can see the changes.

8 replies

by zlitocook

We follow corp. guide lines, so we do not change any thing unless we get the ok from them. Otherwise I would have moved his mailbox to the server. I have spent hours on MS KB looking up ways to do what I need. I tryed the bref case and sync but it will not work from a personal folder.

by timthetoolman

Hi,

I think you've hit the nail on the head yourself. The calandar must be based on the server. Anything else will be a dodgy workaround at best.

Cheers,
Tim.

by pd tech

I would have to agree that the best solution is to utilize mailboxes rather than .pst files and then just allow the secretary to have permission to open the director's mailbox. I had a similiar configuration when we stored the .pst files on our unixserver and utilized the net folders options to get my boss' calendar to be shared with his secretary. This option worked most of the time, but occasionally would have problems synchronizing. Now that we have switched to Exchange2k and converted all the .pst files to mailboxes on the Exchange server, there are no problems what so ever with them sharing and synchronizing.

by timwalsh

Since your email is based on Exchange, use Public Folders. Assuming you have the right to create a public folder, under Public Folders | All Public Folders, create a new folder called "Director's Calendar," or some such. Within this folder, createa calendar and apply permissions as to who has access and who can modify it. Because Public folders are based on the server and are not tied to any single user's mailbox, it doesn't matter where individual mailboxes are stored.

by zlitocook

I used the regular mail box not the pst and copied the calendar to the mailbox calendar. And told both the director and his sec. that as they look at the cal. they need to sync. it first. To see changes made by each other. He did not opt for a public folder. It seems to work for them. But I am leaving befor I hear any more.

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