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Outlook: Automatic Signatures

By kynelson ·
Our CIO is interested in adding a signature in e-mail automatically based upon the type of message sent.
If a message external to the (user’s domain) organization comes in, Outlook would recognize the sender’s address, verify that themessage sent is external and attach this signature:
Mickey Mouse
Chief Information Officer
Disney Health System
123 Main Avenue
Orlando, FL 99999
(999) 999. 9999

However, if an internal message comes to his INBOX, Outlook should recognizethe address as a member of the same domain/organization as the user and send the following signature:

Mickey Mouse
Information Services
x 9999

Does anyone know of a rule that you can possibly set up to attain this objective?
To my knowledge, signature selection is a feature that must be done manually from toolbar. Does anyone have any suggestions as to how we can create a message based upon this request?
If not, does anyone have the number for Microsoft support so that I can get a confirmation from Microsoft that it does not work at all?

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Outlook: Automatic Signatures

by SheilaU In reply to Outlook: Automatic Signat ...

I did some testing today, because someone in my company was also interested in doing something similar. I did find that a rule can be set up to automatically reply using a specific signature if I placed it in a template, but I was unable to modify the message itself. So it worked like the Out of Office Assistant. In everything that I tested, I couldn't find a way to do this. What I would recommend doing is browsing through TechNet, and if that doesn't turn up any hard data, contacting Microsoft (I believe their info can be found on the Technet site). Good luck, and would love hearing any solution if you find it!

http://www.microsoft.com/technet/treeview/default.asp?url=/technet/support/Default.asp?fr=0&sd=tech

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Outlook: Automatic Signatures

by kynelson In reply to Outlook: Automatic Signat ...

I can't find a rule that will allow me to enter the signature on the template without sending the message automatically thereafter. Now I'm stuck again. I've reviewed the Technet and haven't had much luck, but I'll check again. Thanks.

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