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Outlook Contacts

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by eminent87

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Hi,

We have a bunch of contacts in the public folder that was created a while back, how do I find out who created those contacts? Is there any quick way of finding out this information? I can see who created it if I move the contact to my deletedfolder but that is very time consuming, I was just wondering if there was an easier way. Thanks in advance for your help.

8 replies

by oldefar

With the Contacts folder selected and the view set to one of the "by xxx" selections, you can add columns to the view including Author, Last Author, Created, etc. This should allow you to see who created the contact.

You can also use the Define view to create a listing to show fields other than the standard views, and save the view definition for later use.

by eminent87

I tried what you said but there no field for Author, LastAuthor or Created. Does it matter if it's Exchange 2000 or not?

by dustyd

I don't know if you'll have the author info, but when you are customizing your view for contacts, scroll down to the bottom and select "Document fields", then you should be able to see the Author field to add to a custom view, or to group by.

by oldefar

I did some further digging. Your comment is that you can see who created it if you move the contact to your deleted folders. Default view of the deleted folder shows flags, from, subject, and received columns. I assume you are seeing the contact creator in the from column.

Follow my first answer, but use the From field. You will find it in All Mail Fields. Doing this per my initial instructions allows you a quick view of all the contacts and who created them.

Your rejection of my first answer keeps me from providing this as another comment. For future reference, you can keep a string going by doing a comment and not doing a rejection right off.

by oldefar

The logical field name for would be author or some other document field. However, this is MS and this creates a different logic. The only system applied identifier to a contact field that I could find is the From field. The email address of the person creating the contact is put in here by the system. Interesting logic.

by eminent87

Thank you for the follow up answer, that worked. And sorry for rejecting your first answer, it's the only way I know how to add a comment after your answer. Thanks again!

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