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Outlook security

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by friscojw

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I need to find a way to set a password for Outlook access. I am in a corporate environment and Outlook does not ask for a password once the user is login. It goes directly to the mail. Does anyone have a recommendation?

10 replies

by timwalsh

What operating system are you using?
What is the reasoning for wanting/needing additional user authentication?

Depending on the OS, the Outlook user profile is tied to a specific Windows user profile and won't be available to other users.

If the issue is access to a user's email whan the user is away from the desk, have the user log off or lock the workstation (again dependant on your OS).

by lordinfidel

Also, Outlook by nature does not have a security mechanism installed.

The exception is if you are using exchange. You can set outlook to prompt for a username/pswd/domain regardless of who is logged in. This works well for 98 clients, for NT/2Kclients that have to log in, it is kind of pointless since in order to get to the desktop you have to log in with a valid u/p. Plus that only allows you to your profile.

If this is a 98 system where you can just press cancel and get into the OS. And you are not using exchange, then you are essentially SOL. 98 does not have any inherent security.

hope this helps

by friscojw

I realize it may be pointless but it is a request by one of my users. They don't care who looks at there desktop or files but want to secure who reads the mail. We are running Win2K Professional with Outlook 2000 on the client side off an Exchange 5.5 server

by friscojw

The desktop OS is Win2k Professional. They want to be prompted for a password ever time the open Outlook.

by lordinfidel

As long as you are using outlook natively with exch, then

Right click on the outlook icon on the desktop,
highlight ms exch srvr/properties.

go to advanced. For Logon Network Security
choose None. Press Ok, press Ok.

Every time he starts up outlook, it will prompt him for a username/domain/pwd.

Make sure he knows what domain he is in, because they will need to type it in everytime.

by sherlock bones

You could try assigning a password to the .PST file so even if someone cancels the Outlook login they will be confronted with a prompt for a password for the .PST file.

Hope this helps

by mckinntg

right click outlook icon
- properties-server tab-clear check box "reme my password
- if that is clear check require network ath. box

by shuff1

If I was in a corporate environment, I would be asking myself and the user why are they leaving their machine open to the public while unattended. I would not be trying to find a resolution such as this. The answer would just be no it will not be done and if I find your machine unattended and not locked or logged out I will take the machine and you can discuss the retrieval with you manager.

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