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Paperless OFfice

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by veridian

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Does anyone have any experience with setting up a paperless office? I work for a large real estate and property management firm, and we literally have thousands and thousands of files, they take up nearly every wall in our building. We are looking into the possibility of moving to electronic documents, so things wont get misplaced, misfiled, and saving on labor cost over the long term. Any ideas/suggestions?

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by areets

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Hope it helps!

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by oldefar

Before moving to electronic documents, you need to understand what is going into those file cabinets and why. Who gathers, who uses, for what, and any legal or regulatory requirements. You will probably reduce your requirements considerably by eliminating anything that serves no business requirement. Look at archival requirements as well.

Once you understand what is necessary to keep on file and how it is used, you can begin building your requirement list for an electronic system. How the collected data is used is important since the electronic system will have to be a fit with the users. The user interface will become a critical feature for your business units. Don?t kill productivity in the name of saving floor space.

As you look to vendors to provide solutions, make sure that users are involved in the functional analysis.

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