Software

Ask something
Discussion Locked

personal folder sharing

0 helpful
7 replies

by maya_girish

Closed to new repliesThis discussion is closed. It stays readable, but it takes no new replies.
I am using Exchange 5.5 with outlook 2000 as client. What should I do if I want to share my calendar folder with onother.

7 replies

by fenaikh

Hi
pls read MS article:

Good luck

Mohamed

Sharing Microsoft Outlook Calendar and Contacts
http://www.slipstick.com/outlook/share.htm

**Very Important NOTE *********
After you copy the URL a space or a %20 maybe gets inserted in the URL when you paste it into your browser. Delete any spaces or such characters from the URL for the page to be loaded.

by rob

In your Outlook right click on the top level folder. (Outlook today - [Mailbox - yourname])go to "properties" then the "permissions tab" click the "add button" and add the user in that you want to have access. Highlight the user and put a check in the box next to "Folder Visable" ONLY, then click "apply". Then go to your Calendar and right click and go to "properties" then the "permission tab" and add the user in there also. Highlight the user and click the down arrow in the "Roles" box and give then the access you want. Then click the "Apply" button(If the user is going to be editing your calendar it's easiest to give them the owner role)
Now... Go to the users computer that's getting the access. In Outlook click on "Tools" menu (Lookup top left where file, edit, view etc. is) and select "Services" On the services tab highlight "Microsoft Exchange Server" then click the "Properties" button. Click the "Advanced" tab and click on the "Add" button and put in your mailbox name (ie.RStafford) Then click the "OK" buttons to close all the properties boxes. Now that user will have your mailbox name with only the calendar under it in there Outlook.

Hope this helps
If you have any problems shoot me and email
rob@staffordsworld.com

by rob

For what you want to do, sharing just your Calendar. You don?t have to physically be at the Exchange server. When you change permission in your Outlook they are automatically saved to the Exchange server. Lets run thru the setup again. Technical writing isn?t one of my strong points. :)
1 Open your Outlook
* The next step depends on if you use the Outlook bar(Large Icons on the left side of Outlook) or the Folder List view(Explorer type file listing)
2 If you have the Outlook bar right click on the icon that says ?Outlook Today? and select ?Properties?
2b If you have the Folder List view, right click on the top folder that say ?Mailbox ? Username? and select ?Properties?
3 In the properties box that opens, select the ?Permissions? tab.
4 Click the ?Add? button. This will bring up the address list. Find the user that you want to have access to your Calendar. Highlight them and click the ?Add? button, then the ?OK? button.
5 Highlight the user you just added and put acheck in the box next to ?Folder Visible?. Click the ?Apply? button then the ?OK? button.
6 Right click on your Calendar and select ?Properties?
7 In the properties windows select the ?Permissions? tab
8 Click the ?Add? button. This will bring up the address list. Find the user that you want to have access to your Calendar. Highlight them and click the ?Add? button, then the ?OK? button.
9 Highlight the user you just added and click the pull down menu next to ?Roles? Select ?Owner? (this will give then right to make/change/delete appointments)
10 Click the ?Apply? button then the ?OK? button.

by rob

Now you need to go to the other users PC

1 Open their Outlook
2 From the menu at the top of Outlook. (File, Edit, View, Favorites, Tools, Action, Help) Select ?Tools? and click on ?Services?
3 Click once on ?Microsoft Exchange Server? andthen on the ?Properties? button
4 Now click on the ?Advanced Tab?
5 Click the ?Add? button under ?Open these additional Mailboxes?. Now type in your display name (ie. MGirish) and click the ?OK? button.
6 Click the ?Apply? button, then the?OK? buttons on the remaining property windows.

Now that user will see your Calendar in the Outlook. If that users is just using the Outlook bar you?ll have to go to the ?View? menu at the top of Outlook (File, Edit, View, Favorites, Tools, Action, Help) and select ?Folder List? this will show the your Mailbox name with the Calendar under it. Just right click on the your Calendar on their PC and select ?Add to Outlook Bar?. Then you can go back to the ?View? menu and click on ?Folder List? again to turn it off.

Hope this clarifies the steps better and doesn?t confuse things worst.

by rob

For some reason all my Parentheies were changed to questions marks... How's that for adding to the confusion. :)

This discussion is closed to new replies.