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Saving E-mail

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by clickhappy

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I work in project management for a government contractor. We use e-mail in our dealings with the government as well as with our vendors and subcontractors. This e-mail often contains important project specific information and may be needed to CYA (cover your ass).

On our file server, we have folders made up for each individual project. In these folders is a place for all correspondence. I would like to know how to have Outlook save all the messages contained an Outlook folder to our correspondence folder. Can this be done automatically? I know that you can back-up these e-mails into a .pst file, but then you can't readily view each individual e-mail.

What do I need to do to get this accomplished?

Thanks

5 replies

by manycaps

Have you tried opening multiple pst's/personal
folders within outlook?

If so, then maybe you can create a 'Rule' to
look for contents of a specific field in the mail
and setup the rule to move these mail items to the other personal folder.

Hope this is a start for you or perhaps you've
been there done that.

Good Luck

by clickhappy

Saving to separate .pst files is an option, but then I can't readily search through the e-mail, especially remotely. I think I've determined that there's no way to do what I want without getting an Exchange server, unless somebody has a suggestion.

by amanabala

You can do this in 2 ways:
Method 1: Outlook rules and Actions
1. Create a Custom Action to save the file to a specified location
2. Create set of rules (one for each project, may be) to process emails as they arrive in Inbox or as they are sent, assign the Custom Action to these rules.

Method 2:
Write a simple VB (or VBA) application that periodically polls your outlook client for messages and copies them to the file locations as you need.
If you need help with either of the options, please let me know.
Thank you
Ravi

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