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Suppress addresses in distribution list

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7 replies

by sharon.hipp

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At work, I currently have WIN 2000 (PC) and MS Office 2000. In Outlook 97, when I created a distribution list, there was a way of entering the "title of the list" so that only that title appeared in the address rather than the whole, long list of everyone in the distribution list. So far, I have not been able to find that option in Outlook 2000 (at work or at home). Is there a way to do this in Outlook 2000?

7 replies

by ann777

The way to do this is to place your distribution list in the "bcc" field instead of the "to:" field. The Title or Subject is a different line... but essentially, it sounds like you are trying to hide the list of names you address mail to. You dothat with the bcc field (within the new message --> view --> bcc )

by sharon.hipp

When I create a new distribution list, it does not give me the option of where to place the names. There is a space to enter the name of the distribution list and then a large window below in which to list the actual members. When I send a message to the distribution list, it lists every name as opposed to entering the name of the distribution list. Am I missing something? However, thanks for your quick response.

by drinkin and thinkin

Here's how M$ says to do it:

In the Folder List pane, double-click Contacts.

If you do not see the Folder List pane, click Folder List on the View menu.

On the File menu, point to New, and then click Contact.

Type a name for your distribution list in the Full Name box, press the TAB key to have it entered in the File As field, and then click OK.

Type your e-mail address in the E-mail box, and then press the TAB key.

NOTE: You cannot use an e-mail address that is contained in an Exchange Server Global address book for these steps to work.

Double-click the e-mail address that you entered in step 3 to open the E-mail Properties dialog box.

Replace your e-mail address in the Display Name box with the name of your distribution list, click OK, and then click Save and Close.

On the File menu, point to New, and then click Mail Message.

Click To, and then click the Contact item that you just created.

Click Bcc, and then type the name of your distribution list from your Personal Address Book.

If you do not see the Bcc box, click Bcc on the View menu.

by sharon.hipp

Don't like this rating system. It's an all-or-nothing and in this case, does not work. Your answer worked, but I want (being the greedy piglet that I am) more.

First, thanks for taking the time to write the very detailed and clear explanation. Okay, we are making progress. That worked, but unless I missed something, I would have to re-create my mailing list every time I wanted to send a message. This is a distribution list that gets sent messages on a regular basis (with a *long* list of names). I would rather not have to re-create the list every time. Am I being too greedy?

by drinkin and thinkin

I don't think you'd have to re-create your mailing list each time... just follow the last three steps each time.

Unless I'M missing something too ;-)

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