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VIEWING PRIVATE APPTS IN OUTLOOK/EXC

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6 replies

by mozster

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We run Exchange Server 5.5 and Outlook'97 on the desktop.
A Manager is sharing his Calendar out to his PA and we have set her permissions on his calendar to be maximum at "Owner" level.
Apparently a feature of this is that if the Manager marks anyappointments in his Outlook calendar as "Private" then on her screen she should still see the time blocked off on his calendar and the text "Private Appointment" against it.
This however isn't happening!! Anyone any ideas on this one?

6 replies

by mckaytech

I'll try and duplicate this in my lab but my initial guess is that the PA needs to have less permissions than "Owner". I would try stepping down the permissions and see if you then get the behavior you expect.

regards,

paul

by mozster

Had the permissions set at Editor before but still the same problem.
I upped it to Owner from Editor.

by kdrungilas

With Outlook '97, anyone with READ permissions can view the private appointment. This was fixed in the next version of Outlook.

Moving up to Outlook 98 with your version of EX should work for you. Give the PA Author permissions to allow her to create new appts, but not view private.

Even with later versions, however, there can still be issues with Delegates reading private appointments. With O98 there are still some issues (i.e., If a delegate copies a calendar locally that is owned by another user, the delegate can view details of the calendar owner's private appointments and meetings.See MSQ#199298)

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