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Developer

Five Apps: Utilities for managing your contacts

By Brien Posey December 12, 2013, 8:54 AM PST

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contacts_iStock_000005215474Small.jpg
Five Apps: Utilities for managing your contacts

Managing your contacts

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Managing your contacts

This gallery is also available as a TechRepublic article.

Although many operating systems offer built-in mechanismsrnfor managing contacts, there are a number of third-party utilities availablernthat offer additional capabilities. Take a look at this variety ofrncontact management applications and utilities.

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Figure A
Figure A
Five Apps: Utilities for managing your contacts

ScheduFlow

ScheduFlow

ScheduFlow is a utility that is probably best suited to schedule management. It sells for $99.95 (USD), but a free trial version is available for download. 

rnrn

2ScheduFlow 2.121213.jpg
2ScheduFlow 2.121213.jpg
Five Apps: Utilities for managing your contacts

ScheduFlow calendar

ScheduFlow calendar

ScheduFlow’s calendaring functionality is at least somewhat similar to that of Microsoft Outlook. 

3ScheduFlow3.121213.jpg
3ScheduFlow3.121213.jpg
Five Apps: Utilities for managing your contacts

ScheduFlow Clients

ScheduFlow Clients

Although this application’s primary emphasis is onrnscheduling, it does have a nice contact database.

Figure B
Figure B
Five Apps: Utilities for managing your contacts

ScheduFlow contact information

ScheduFlow contact information

The contact database allowsrnyou to maintain client lists and to compile a variety of information for eachrncontact. 

5ScheduFlow5.121213.jpg
5ScheduFlow5.121213.jpg
Five Apps: Utilities for managing your contacts

ScheduFlow search

ScheduFlow search

You can easily find Client entries through the search feature.

6ScheduFlow6.121213.jpg
6ScheduFlow6.121213.jpg
Five Apps: Utilities for managing your contacts

ScheduFlow fields

ScheduFlow fields

The software even has thernability to create custom fields for contacts. 

7ScheduFlow7.121213.jpg
7ScheduFlow7.121213.jpg
Five Apps: Utilities for managing your contacts

ScheduFlow export options

ScheduFlow export options

Contact data can bernexported to a CSV file or to a couple of other formats, but the software cannotrndirectly export contact data to Outlook or other common applications.

Figure C
Figure C
Five Apps: Utilities for managing your contacts

Xobni

Xobni

Xobni is a free utility that’s designed to be a replacement for Outlook’s built-inrnsearch functionality.    

9Xobini2.121213.jpg
9Xobini2.121213.jpg
Five Apps: Utilities for managing your contacts

Xobni calendar

Xobni calendar

The Xobni software indexes the full contents of your mailbox sornthat messages and contacts can be easily searched.

10Xobini3.121213.jpg
10Xobini3.121213.jpg
Five Apps: Utilities for managing your contacts

Xobni interface

Xobni interface

The Xobni interface appearsrnin place of the reading pane. 

Figure D
Figure D
Five Apps: Utilities for managing your contacts

Xobni contact list

Xobni contact list

When you enter a name intornthe search box, Xobni displays matching names from your contact list. Clickingrnon an individual contact causes the software to display messages from thatrncontact.

Figure E
Figure E
Five Apps: Utilities for managing your contacts

Easy Address Book

Easy Address Book

Easy Address Book is a free utility for managing your contacts. 

13EasyAddressBook2.121213.jpg
13EasyAddressBook2.121213.jpg
Five Apps: Utilities for managing your contacts

Easy Address Book application

Easy Address Book application

Essentially, Easy AddressrnBook is an extremely lightweight address book application. Although thernapplication isn’t feature rich, it is simple and works well.

14EasyAddressBook3.jpg
14EasyAddressBook3.jpg
Five Apps: Utilities for managing your contacts

Easy Address Book contacts

Easy Address Book contacts

Easy Address Book allowsrnyou to add, modify, or delete contacts. There’s also an option to create anrnE-mail mailing list based on the contents of the contact database. 

Figure F
Figure F
Five Apps: Utilities for managing your contacts

Easy Address Book security

Easy Address Book security

Easy Address Book also offers passwordrnprotection.

Figure G
Figure G
Five Apps: Utilities for managing your contacts

Outlook Duplicate Remover

Outlook Duplicate Remover

Outlook Duplicate Remover is a utility for removing duplicate contacts from Microsoft Outlook. It sells for $29.95 (USD), but a limitedrntrial version is available for download.

rnrn
17OutlookDuplicateRemover2.121213.jpg
17OutlookDuplicateRemover2.121213.jpg
Five Apps: Utilities for managing your contacts

Outlook Duplicate Remover toolbar

Outlook Duplicate Remover toolbar

When installed, thisrnutility embeds itself into the Outlook toolbar. 

18OutlookDuplicateRemover3.121213.jpg
18OutlookDuplicateRemover3.121213.jpg
Five Apps: Utilities for managing your contacts

Outlook Duplicate Remover wizard

Outlook Duplicate Remover wizard

Outlook Duplicate Remover provides arnvery simple wizard that is used to search for duplicate contacts.

Figure H
Figure H
Five Apps: Utilities for managing your contacts

Outlook Duplicate Remove junk contacts

Outlook Duplicate Remove junk contacts

Although the utility is used to search for (and merge)rnduplicate contacts, it can also locate junk contacts. Junk contacts are thoserncontacts for which no valid information, such as an address or phone number, exists. 

Figure I
Figure I
Five Apps: Utilities for managing your contacts

E-Z Contact Book

E-Z Contact Book

E-Z Contact Book is a free utility for keeping track of all your contacts. 

21E-ZContactBook2.121213.jpg
21E-ZContactBook2.121213.jpg
Five Apps: Utilities for managing your contacts

E-Z Contact Book contacts

E-Z Contact Book contacts

Although the name of thisrnutility is similar to the Easy Address Book application that I discussedrnearlier, the two utilities are actually quite different.

22E-ZContactBook3.121213.jpg
22E-ZContactBook3.121213.jpg
Five Apps: Utilities for managing your contacts

E-Z Contact Book contact field

E-Z Contact Book contact field

E-Z Contact Book is meantrnto be easy to use but relatively full featured. 

23E-ZContactBook4.121213.jpg
23E-ZContactBook4.121213.jpg
Five Apps: Utilities for managing your contacts

E-Z Contact Book New Contact

E-Z Contact Book New Contact

New Contact field in E-Z Contact Book.

Figure J
Figure J
Five Apps: Utilities for managing your contacts

E-Z Contact Book Reminders

E-Z Contact Book Reminders

Some of the features found in E-Z Contact Book, but notrnin Easy Address Book, include contact grouping, birthday reminders, data importrnand export (for Outlook, vcard, etc.), and the ability to find addresses inrnGoogle Maps.

25E-ZContactBook6.121213.jpg
25E-ZContactBook6.121213.jpg
Five Apps: Utilities for managing your contacts

E-Z Contact Book Family

E-Z Contact Book Family

You can easily locate contact information based on groups, including Family.

26E-ZContactBook7.121213.jpg
26E-ZContactBook7.121213.jpg
Five Apps: Utilities for managing your contacts

E-Z Contact Book export options

E-Z Contact Book export options

There are various ways to import and export your contact information.

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By Brien Posey
* 1988 - Started teaching myself about computers \ * 1992 - Mainframe programmer for an insurance company \ * 1993 - Network Administrator for a different insurance company \ * 1996 - Author for The Cobb Group \ * 1998 - Network Administrator
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