Five Apps: Utilities for managing your contacts

By Brien Posey · December 12, 2013, 9:58 AM PST

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Managing your contacts

This gallery is also available as a TechRepublic article.
Although many operating systems offer built-in mechanisms for managing contacts, there are a number of third-party utilities available that offer additional capabilities. Take a look at this variety of contact management applications and utilities.

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ScheduFlow

ScheduFlow is a utility that is probably best suited to schedule management. It sells for $99.95 (USD), but a free trial version is available for download.
ScheduFlow calendar

ScheduFlow's calendaring functionality is at least somewhat similar to that of Microsoft Outlook.
ScheduFlow Clients

Although this application’s primary emphasis is on scheduling, it does have a nice contact database.
ScheduFlow contact information

The contact database allows you to maintain client lists and to compile a variety of information for each contact.
ScheduFlow search

You can easily find Client entries through the search feature.
ScheduFlow fields

The software even has the ability to create custom fields for contacts.
ScheduFlow export options

Contact data can be exported to a CSV file or to a couple of other formats, but the software cannot directly export contact data to Outlook or other common applications.
Xobni

Xobni is a free utility that's designed to be a replacement for Outlook’s built-in search functionality.
Xobni calendar

The Xobni software indexes the full contents of your mailbox so that messages and contacts can be easily searched.
Xobni interface

The Xobni interface appears in place of the reading pane.
Xobni contact list

When you enter a name into the search box, Xobni displays matching names from your contact list. Clicking on an individual contact causes the software to display messages from that contact.
Easy Address Book

Easy Address Book is a free utility for managing your contacts.
Easy Address Book application

Essentially, Easy Address Book is an extremely lightweight address book application. Although the application isn’t feature rich, it is simple and works well.
Easy Address Book contacts

Easy Address Book allows you to add, modify, or delete contacts. There's also an option to create an E-mail mailing list based on the contents of the contact database.
Easy Address Book security

Easy Address Book also offers password protection.
Outlook Duplicate Remover

Outlook Duplicate Remover is a utility for removing duplicate contacts from Microsoft Outlook. It sells for $29.95 (USD), but a limited trial version is available for download.
Outlook Duplicate Remover toolbar

When installed, this utility embeds itself into the Outlook toolbar.
Outlook Duplicate Remover wizard

Outlook Duplicate Remover provides a very simple wizard that is used to search for duplicate contacts.
Outlook Duplicate Remove junk contacts

Although the utility is used to search for (and merge) duplicate contacts, it can also locate junk contacts. Junk contacts are those contacts for which no valid information, such as an address or phone number, exists.
E-Z Contact Book

E-Z Contact Book is a free utility for keeping track of all your contacts.
E-Z Contact Book contacts

Although the name of this utility is similar to the Easy Address Book application that I discussed earlier, the two utilities are actually quite different.
E-Z Contact Book contact field

E-Z Contact Book is meant to be easy to use but relatively full featured.
E-Z Contact Book New Contact

New Contact field in E-Z Contact Book.
E-Z Contact Book Reminders

Some of the features found in E-Z Contact Book, but not in Easy Address Book, include contact grouping, birthday reminders, data import and export (for Outlook, vcard, etc.), and the ability to find addresses in Google Maps.
E-Z Contact Book Family

You can easily locate contact information based on groups, including Family.
E-Z Contact Book export options

There are various ways to import and export your contact information.

Managing your contacts

This gallery is also available as a TechRepublic article.

Although many operating systems offer built-in mechanisms for managing contacts, there are a number of third-party utilities available that offer additional capabilities. Take a look at this variety of contact management applications and utilities.

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