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Apple

Screenshots: iOS and OS X messaging platforms

By Erik Eckel December 11, 2013, 12:44 PM PST

Image
1
of 34

Apple messaging
Apple messaging
Screenshots: iOS and OS X messaging platforms

Apple messaging platforms

Apple messaging platforms

This gallery is also available as a TechRepublic article.

Email remains the killer dominant app. Whether using Linux, Mac, or Windows — and whether communicating for business or personal reasons — email persists as a critical application. Where POP3 previously met users’ needs, and IMAP improved synchronization capabilities, droves have adopted Microsoft Exchange services to power back-end email, contact, and calendar operations. 

Figure A
Figure A
Screenshots: iOS and OS X messaging platforms

OS X Internet Accounts preferences

OS X Internet Accounts preferences

ApplernOS X Internet Accounts preferences supports the configuration of numerous different emailrnaccounts. In addition to supporting iCloud mailboxes, OS X makes it easy forrnusers to connect to Microsoft Exchange, Gmail, POP3, and IMAP accounts.

Figure B
Figure B
Screenshots: iOS and OS X messaging platforms

Connecting to Exchange

Connecting to Exchange

An OS X Apple wizard simplifies Exchange account configuration.rnWhen connecting to a Microsoft Exchange email account, users begin by providingrntheir name, email address, and password.

Figure C
Figure C
Screenshots: iOS and OS X messaging platforms

Configuring an Exchange mailbox

Configuring an Exchange mailbox

When configuring an Exchange mailbox using OS X, users mustrnprovide their Windows account user name and the email server’srnaddress.

Figure D
Figure D
Screenshots: iOS and OS X messaging platforms

Microsoft Outlook for Mac

Microsoft Outlook for Mac

One email client option available to Mac users is MicrosoftrnOutlook for Mac. The Outlook email client requires that users enter their name,rnemail address, authentication method, domain user name and password, and other information. Clicking the Advanced button at the bottom right providesrnaccess to the account’s Server tab, where server ports and SSL settings arernconfigured.

Figure E
Figure E
Screenshots: iOS and OS X messaging platforms

Mail, Contacts, Calendars Settings

Mail, Contacts, Calendars Settings

iOS users leverage the Mail, Contacts, Calendars entry within thernSettings menu to add and configure email accounts.

Figure F
Figure F
Screenshots: iOS and OS X messaging platforms

Exchange Settings

Exchange Settings

When configuring Exchange accounts, iOS users can customizernExchange elements that synchronize with the device, including Mail, Contacts,rnCalendars, Reminders, and Notes. Users can also specify the number of days ofrnmail that should synchronize with the device.

Figure G
Figure G
Screenshots: iOS and OS X messaging platforms

iCloud Settings

iCloud Settings

When adding iCloud email accounts to an iOS device, users canrnspecify additional synchronization parameters, including for Safari, Keychain,rnPhotos, Documents & Data, and the Find My iPad feature.

Figure H
Figure H
Screenshots: iOS and OS X messaging platforms

Connect to Exchange via iOS

Connect to Exchange via iOS

iOS users must enter an email address, server address, Windowsrndomain, Windows user name and password to connect to an Exchange server.

Figure I
Figure I
Screenshots: iOS and OS X messaging platforms

OS X Mail General settings

OS X Mail General settings

Numerous customization features exist within the OS X Mailrnprogram. Users can specify a default email reader, new message check intervals, and new message notification sounds, among other options.

Figure J
Figure J
Screenshots: iOS and OS X messaging platforms

The OS X Mail application

The OS X Mail application

The OS X Mail application supports connecting to multiple emailrnaccounts. A sidebar provides account and folder navigation, while a second columnrnprovides access to individual email messages. The lion share of display space,rnof course, is typically configured to display mail messages themselves.

Figure K
Figure K
Screenshots: iOS and OS X messaging platforms

OS X compose email message window

OS X compose email message window

The OS X compose email message window is spartan but utilitarian.rnUnlike Outlook, which possesses and displays myriad buttons, icons, features, and options, Mail designers simplified the interface and offer ready access tornthe most commonly required features.

Figure L
Figure L
Screenshots: iOS and OS X messaging platforms

OS X Junk Mail preference

OS X Junk Mail preference

One classic email problem is spam, or unsolicited mail. The JunkrnMail preference within OS X enables enabling filters to help manage unwantedrnmessages.

Figure M
Figure M
Screenshots: iOS and OS X messaging platforms

OS X Rules

OS X Rules

Many OS X business users have become dependent upon rules tornprocess incoming mail. Rules help automate message sorting.

Figure N
Figure N
Screenshots: iOS and OS X messaging platforms

OS X Mail customizations

OS X Mail customizations

OS X Mail offers infinitely customizable rules.

Figure O
Figure O
Screenshots: iOS and OS X messaging platforms

OS X Mail Signature options

OS X Mail Signature options

Signatures make it easy for users to standardize signaturerninformation to be added to every outgoing email message. The Signature optionsrnshow here are reached from within OS X Mail by clicking Mail, selectingrnPreferences, and clicking Signatures.

Figure P
Figure P
Screenshots: iOS and OS X messaging platforms

Mail folder on an iPad

Mail folder on an iPad

ArnMail folder superimposes within a left-hand navigational pane on iPads.

Figure Q
Figure Q
Screenshots: iOS and OS X messaging platforms

Mail displayed on an iPad

Mail displayed on an iPad

Users can select individual email messages on an iPad and displayrnthem using the tablet’s entire screen, as shown here.

Figure R
Figure R
Screenshots: iOS and OS X messaging platforms

Mail folder navigation on an iPad

Mail folder navigation on an iPad

Mail folder navigation consumes the entire screen on smallerrniPhones.

Figure S
Figure S
Screenshots: iOS and OS X messaging platforms

iOS displaying Mail

iOS displaying Mail

Just as with iPads, when users select an email message, thernmessage can be displayed using the iOS device’s entire screen.

Figure T
Figure T
Screenshots: iOS and OS X messaging platforms

Microsoft Outlook for Mac

Microsoft Outlook for Mac

OS X users are not limited to using Apple’s Mail application,rnof course. Microsoft Outlook for Mac is another option. Here you can see therntoolbars, sidebar, mail folder, and message display window within Outlook forrnMac 2011.

Figure U
Figure U
Screenshots: iOS and OS X messaging platforms

Outlook for Mac compose mail window

Outlook for Mac compose mail window

Outlook for Mac 2011’s compose mail window possesses morernicons, buttons, and formatting options (by default) than the OS X Mailrncompose mail view.

Figure V
Figure V
Screenshots: iOS and OS X messaging platforms

Outlook for Mac Rules

Outlook for Mac Rules

Mac Outlook users can also leverage Rules to help managernoverflowing inboxes and help ensure critical messages aren’trnoverlooked and receive the attention they require.

Figure W
Figure W
Screenshots: iOS and OS X messaging platforms

Outlook for Mac Rules customizations

Outlook for Mac Rules customizations

Just as is true with OS X Mail, Outlook for Mac 2011 Rules arerninfinitely customizable.

Figure X
Figure X
Screenshots: iOS and OS X messaging platforms

Outlook for Mac Signature creation

Outlook for Mac Signature creation

Signature creation and editing is straightforward for Outlook forrnMac users.

Figure Y
Figure Y
Screenshots: iOS and OS X messaging platforms

Outlook for Mac Junk Mail filters

Outlook for Mac Junk Mail filters

Outlook for Mac also possesses Junk Mail filters. Users canrnselect no protections, a low protection setting, a higher level filter, or evenrnan Exclusive option in which only messages from Address Book contacts, SafernDomains, and Mailing List Manager entries (a user-friendly rules manager, oftenrnknown as MLM) are accepted.

Figure Z
Figure Z
Screenshots: iOS and OS X messaging platforms

Outlook for Mac Safe Domains

Outlook for Mac Safe Domains

Outlook for Mac users can specify individual safe domains, fromrnwhich email should always be accepted, using the Safe Domains feature.

Figure AA
Figure AA
Screenshots: iOS and OS X messaging platforms

Outlook for Mac blocked domains

Outlook for Mac blocked domains

Using Outlook for Mac, users can also specify specific emailrndomains that should be automatically blocked and treated as junk mail.

Figure BB
Figure BB
Screenshots: iOS and OS X messaging platforms

Outlook for Mac email

Outlook for Mac email

As with most email clients, double-clicking an email messagernwithin Outlook for Mac 2011 opens the email within an independent window, asrnshown here.

Figure CC
Figure CC
Screenshots: iOS and OS X messaging platforms

Out of Office replies

Out of Office replies

One often needed feature is automatic out-of-office replies. Suchrnmessages are configured within Outlook on OS X by clicking Tools and selectingrnOut of Office.

Figure DD
Figure DD
Screenshots: iOS and OS X messaging platforms

OS X Delegates

OS X Delegates

Many businesses extend additional user access to other staffrnmembers’rnmailboxes. Once appropriate server-side permissions are set, users canrnconfigure the Outlook OS X client for corresponding Delegates access byrnclicking Tools, choosing Accounts, clicking Advanced, and choosing Delegates.

Figure EE
Figure EE
Screenshots: iOS and OS X messaging platforms

Outlook for Mac Security tab

Outlook for Mac Security tab

Advanced security options can be configured using Outlook for Macrnby clicking the Security tab, which appears immediately after the Delegates tab.rnDigital signing certificates, signing algorithms, and encryption settings canrnall be set from the Security tab. (Apple Mail leverages the OS X Keychain tornstore and manage encryption keys and digital certificates.)

Figure FF
Figure FF
Screenshots: iOS and OS X messaging platforms

OS X Mail Mailbox Behaviors tab

OS X Mail Mailbox Behaviors tab

OS X Mail also possesses advanced settings. Message storagernsettings — including specifying whether draft, sent, junk, and trash email itemsrnshould be stored on the email server — are configured from within an emailrnaccount’srnMailbox Behaviors tab.

Figure GG
Figure GG
Screenshots: iOS and OS X messaging platforms

OS X Mail Advanced tab

OS X Mail Advanced tab

Selecting the OS X Mail Advanced tab provides users the abilityrnto customize email server paths and ports.

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By Erik Eckel
Erik Eckel is a managing partner at Louisville Geek and president of Eckel Media Corp. He previously served as Executive Editor at CNET Networks' TechRepublic. He earned his Bachelor's Degree in English from the University of Louisville and received
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