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Benefits/Advantages of Print Server

By aamir_riaz999 ·
I want to know briefly benefits or advantages of a Print Server.

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Benefits/Advantages of Print Server

by Albert Franco II In reply to Benefits/Advantages of Pr ...

I have been putting print servers in networks since 1995. Back then nobody here in Spain knew what they were. I have never had a client who after trying it wanted to take them out. I prefer the TCP/IP over ethernet variety as they are extremely autonomous once configured.

Here's why...
Sharing over the network (Windows or Novell or even intranet!!) is a piece of cake. If you can ping it you can use it. In one company instead of faxing Word documents we simply printed them to the department secretary's printer over the WAN (Spain and Germany!).

Resource sharing. Instead of one printer for every client you can group printers by department. The savings makes it possible to buy better printers to begin with. In sales you can put a fast laser and another color printer. In the engineering department a large format printer and a smaller Laser printer. You can put one of those monster do it all printers (duplex, stapling, collating, etc.) in a central location. Then with permission anyone can use the printer which is closest or best fits the job at hand.

User health. By actually forcing employees to get up to go to the printer it helps make sure that they are moving around periodically. A necessary thing for good health.

This method also makes the printers non-issues at troubleshooting time. If the printers are working for some employees then you know the problem is not the printer or it's server. New software instalations on a client can never screw up printer availability for others.

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Benefits/Advantages of Print Server

by Albert Franco II In reply to Benefits/Advantages of Pr ...

I have installed over 50 servers at 15 sites and they are consistently the most trouble free element of the network. The reduction in printer related service calls very quickly pays their cost. In 95% of the cases it is set 'em up and forget 'em.I don't do any networks where I don't put print servers. They are just too damn good at reducing hassles to pass up.

And users flip when they have all those choices for printing. A close machine for small documents. And the super fast machine in engineering for that monster report. You sure notice the difference when waiting to print a 50-60 page document! And how else would you give everyone a high quality laser printer?

One other small benefit. By centralizing the printers on one table in a given department you free up valueble space at the user workstation. You concentrate the location of printer supplies and paper which also saves user work space. Controlling printer supplies is also improved.

Hope that helps,
Al Franco, II

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Benefits/Advantages of Print Server

by aamir_riaz999 In reply to Benefits/Advantages of Pr ...

The question was auto-closed by TechRepublic

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Benefits/Advantages of Print Server

by Some Guy in Seattle In reply to Benefits/Advantages of Pr ...

Since adding any kind of processing to a PC slows down the PC for any other kinds of services, a print server can offload this burden from user PCs and take care of it itself. It is also cheaper than buying everyone a printer for their own PC. Youcan set a user machine to be a print server for everyone but that gets back into my first comment - this user will have a slower machine for whatever he/she is trying to do every time a job is spooled.

If you have more than 3-4 users, I would recommend a separate print server. The only downside is getting the extra license if you choose to use a commercial OS.

Hope that helps -

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Benefits/Advantages of Print Server

by aamir_riaz999 In reply to Benefits/Advantages of Pr ...

The question was auto-closed by TechRepublic

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Benefits/Advantages of Print Server

by aamir_riaz999 In reply to Benefits/Advantages of Pr ...

This question was auto closed due to inactivity

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