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billing time for travel

By dalemann ·
I work at a firm that routinely charges full rate for our travel time. Often we bring items/evidence back to our downtown office from a job site. Evidence always has to come to come to the office for preservation and storage. Individuals may choose to go straight to a job site from home and then come into the office; go to a job site from the office and return home instead of coming back to work th esame day, etc. The permutations on this are many.

The question is: should (or can) the company charge clients in the most consistent fashion, that being travel time from the main office to the job site and back to the main office in all cases. This would ensure that every client is billed the same amount independent of who is doing the job and the travel fees/time/mileage are fixed by the mileage from the office to the job site.

The alternative is to not charge round trip time and mileage but to have each individual charge from thier home if that is where they started or ended the travel. If one starts from home then the billabel time/milage is from home to the site and back to the finish point, wither home or office. Keep in mind that in this scenario, the cost to the client may be less but not necessarily. Also, the amount charged to the client would vary depending on where the individulas live relative to the office.

This has become a little thorny as some feel that any time one goes home, the job travel is complete and trip in to work the next day should be considered normal commuting. Keep in mind that the side trip to/from home NEVER adds to the totals of the round trip form the office to the job site.

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You may ahve to check the laws in your area, but here

by Deadly Ernest In reply to billing time for travel

the basic is you're supposed to travel to your office headquarters and head out from there and return to there as travel to and from home to the headquarters is part of normal work commuting. All the travel time billing I've ever seen has been for a a trip from the office to the client office and back to the office - any side trips due to starting from home or ending at home etc are totally unrelated to the billing. All charges assume a standard work start and finish. This is good as it always gives the client a standard charge and makes the billing easier all around.

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Well normally Travel Time

by HAL 9000 Moderator In reply to billing time for travel

Is billed as the actual Time taken to travel tot he site not an artificial amount of time.

However int he event of someone going home after the job is finished that's OK but they shouldn't be charging for the time taken to go to work the next day.

And even more importantly the company shouldn't be charging the client for this time. Traveling Time is charged as out of Pocket Expenses and going to or from work every day is defiantly not Out Of Pocket it is not extra mileage or time as that trip needs to be taken regardless.

Situations like this cruel it for all of the workers as the greedy ones claim for everything possible and then when questions arise try to justify their claims with supercilious reasons.

This eventually results in the company placing a Rilling in Place that requires all Business Related Travel to start & finish for the Office to prevent individual employees Interpreting their own rules to suit themselves.

So unless you want yourself put out even more than you currently are accept that trips from home to work or vise versa are normal commenting that would happen regardless of any Site Work that is required.


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Contracts, agreements and union rules

by mjd420nova In reply to billing time for travel

Often contracts state "portal to portal" travel. That means from the office to the jobsite and back to the office. Even if the worker starts from home and goes directly to the site and then home. This also applies to mileage. Many variations can be applied depending on contracts and agreements made with client.

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