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Company's software license used at home?

By Michael Cortes ·
The company I work for wants to, and has previously, decided to use one of thier purchased software licenses to have an employee install that software application on thier home computer. This is done with the intent of having the employee complete some work at home. For proper licensing, I have most assuredly confirmed that we have purchased the propoer number of licenses, and where needed purchased an additional license if one did not exist. We then give them the cd to load at home, which they return after install.

My question has to do with management of this process and with assuring that the employee does not copy the CD and/or pass it on to another.

Does anyone have a similar situation and if so how do you deal with it? I have contemplated some time of signed aggreement similar to a licnesing agreement that provides "I promise I will not pass it out, install on multiple PCs, and uninstall from my PC when instructed or forfeit my home and car if I do not comply". Obviously, we would not go that far but if anyone has done this type of agreement, I would appreciate your thoughts as well.

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Start off with

by Tony Hopkinson In reply to Company's software licens ...

"I've got to say this even though of course I know YOU would never do such a thing"

It will make you sound so much more sincere.

Soemtimes to do your job you have to be a prick, but only sometimes.

Try this with me and you'd be explaining to my manager why I wasn't working at home. I didn't want to anyway.

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Or send a tech

by NI70 In reply to Start off with

If you're worried about the CD being copied, send a tech to install the software, with the explicit knowledge by the home user that your company will not provide any non-related company software/hardware issues, since this is company related - home user requiring company software to do company work. Another thing to consider is providing/installing a licensed copy of your company's antivirus software, as this is a security issue for your company. How do you know the home user has an updated antivirus software package? Does your company have a policy for company provided software?

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See what happens when I try to be funny?

by Michael Cortes In reply to Start off with

I guess my humor didn't come off so well in print...Glad I didn't threaten to confiscate anyone's first born! <grin>

However, on a more serious note. We currently have numerous policies that are part of the school district's policy book. As new policies are introduced, every employee has to sign off the appropriate "I have read and will comply" form. Given that history and the fact that some of our employees would prefer to do the work at home rather than get stuck at work till all hours of the evening, they are most probably not going to complain about another "sign off" policy and/or agreement.

Of course, as I investigate this option, I am interested in keeping this discussion open and hearing anyone's 2 cents.

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A sign off policy is fine

by Tony Hopkinson In reply to See what happens when I t ...

Sign this so when you turn out to be a thief we can have you done instead of us is a different kettle of fish.

Seriously being specifically told that being leant a license for software didn't mean that I could steal it, would really upset me. If I'd bought the license my self this still wouldn't give me 'license' to bash off a hundred copies and sell them on ebay. Why would I think doing this with someone elses copy be OK. I would be insulted and I tend not to respond well to that sort of thing.

IT departments have got far more **** about this sort of this thing over the years. CYA is fine, just don't skin 'me' to do it.

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IT aren't Police, use procedures

by chipshopman In reply to A sign off policy is fine

I agree with Tony, getting a member of staff to sign something that implies you think they're going to copy/nick the software is not a good idea.

IT departments are not company police. IT are there to enable the business to do what they need to do, not get in the way. By putting in place procedures (i.e. recording of software assets and a water-tight leaver process for the recovery of assets), it shouldn't be neccessary for users to sign away their house, home and children to enable them to work in the way they want to.

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Written policies...

by KarlLAS In reply to A sign off policy is fine

TechRepublic sells a great CD called, "IT Professional's Guide to Policies and Procedures", and in it is a very good template for a Remote Use Policy.
While I think it's great to have ethics, it's unprofessional to assume that everyone who works for your company is going to live up to your sense of ethics, and to proactively deal with those who would harm us, we put written policies in place. This should not be looked at as an insult, but rather as an affirmation.

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Laptops

by weadolph In reply to See what happens when I t ...

Our site license manager at the university told me that some university licensed programs allow installation on one desktop and one laptop as long as the same user is using it. The user brings in his/her laptop we install it and at the same time check for up-todate AV and patches.

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personal-company

by scottnpilon In reply to Laptops

I would have to agree with cklondon. The company should provide you with a laptop to work at home with. Would the company pay for all the lost data on your personal computer if the install disk had accidently installed a virus on your PC?

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Laptop

by giledwin In reply to personal-company

A company issued laptop is the way to go. In my organization, if a user needs to work at home, he signs out a laptop from IT and gets his work done at home without violating any licenses requirements. If the user needs to keep it long term, have them bring it in weekly for maintenance. Not only is this my opinion, but it?s the way my organization does business. Something I implemented when I took over the IT department.

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Licencing is not a problem, laptops are not an option

by Deadly Ernest In reply to personal-company

The original poster has stated that he has that covered. Also it appears that they do not want, or cannot afford, to issue laptops. It seems that the staff are happy to use their own PS if they can get the proper work software.

What is wanted is some advice on how to administer the use of the software. And a simple form setting out boths the emploee and company responsibilities in this matter that is signed by the employee and a suitable company person will do this. Then they keep them on file.

If the employee does the wrong thing the company is covered, simple as that.

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