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compliance - email archiving - docs too

By designpolice ·
how long should staff client and organizational email and documents stored on the network be archived?

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by jc2it In reply to compliance - email archiv ...

I think this is more of an internal policy rather than a legal requirement. Unless Sarbanes-Oxley or HIPAA exert control over your business.

We do not have to worry about either of these laws, and we keep this information for 6 months.

You might want to ask your company's lawyer.

I guess you need to ask the head honchos at your organization how paranoid they are? Maybe not in so many words.

Hey, storage is cheap right?

Job Cacka

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by designpolice In reply to

Thanks for your reply, although it does not relate to our situaion per se, it prompted me to modify my question with comments about our case.
best.

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by designpolice In reply to compliance - email archiv ...

TY - though we are not hippa subject to, we do have some SOX requirements, etc. I am taking some of this up with the honchos but 6 months for a cultural inst is not the way. Some clarity on my case:
Curatorial and imaging depts need to keep/store docs and images = permanent, along with any records or e-records that apply to legally binding matters. Same for finance dept and directors. But with other areas (i.e. -security, edcuation dept, PR), I am reaching for some best practices that are already underway. Then there?s the end-user policy side as well as the server and archival sides of the question = 2-3 layers perhaps. The SOX codes are ridiculously hard to relate to various staff w/ too little time to get thru it all. then theres the policy layers as described here = yikes. I am hoping for some help/feedback that's already working (or kinda) and in practice if possible.
Thanks!

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by nonattrib In reply to compliance - email archiv ...

Don't mess about; keep it all for seven years, which gives you a fair shot at defending contract cases - you'd be amazed at how many contracts your employees are making via email, so you'd better keep them in something like Cryoserver (<a href=http://www.cryoserver.com target=prev>www.cryoserver.com</A&gt until they're time-expired.

Storage is cheap, so don't worry too much about keeping all the rubbish - cost per user in storage to keep everything is around $2 per user per year. The penalties for non-retention are many, many times higher....

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by nonattrib In reply to compliance - email archiv ...

Don't mess about; keep it all for seven years, which gives you a fair shot at defending contract cases - you'd be amazed at how many contracts your employees are making via email, so you'd better keep them in something like Cryoserver (<a href=http://www.cryoserver.com target=prev>www.cryoserver.com</A&gt until they're time-expired.

Storage is cheap, so don't worry too much about keeping all the rubbish - cost per user in storage to keep everything is around $2 per user per year. The penalties for non-retention are many, many times higher....

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by nonattrib In reply to compliance - email archiv ...

Don't mess about; keep it all for seven years, which gives you a fair shot at defending contract cases - you'd be amazed at how many contracts your employees are making via email, so you'd better keep them in something like Cryoserver (<a href=http://www.cryoserver.com target=prev>www.cryoserver.com</A&gt until they're time-expired.

Storage is cheap, so don't worry too much about keeping all the rubbish - cost per user in storage to keep everything is around $2 per user per year. The penalties for non-retention are many, many times higher....

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