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Copy files

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We have a problem of users moving or copying files to other folders. These folders are public for all users to use. Problem is when copied into another folder we get duplicte data. We stop the ability to move them which helps. But users csn still copy. Is there a way to stop this?

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The only way to keep a user from being able to copy into a folder is to remove write permissions to the destination folder.

Running disk quotas on the volume may help keep a handle on the issue. You could set an arbitrarily high default quota and set lower custom entries for your “problem children”. Remember that disk quotas only allow you to track and limit on a per user basis (no groups). Also, disk quotas are per volume, not per share or folder.

If you need per folder quotas, you will have to seek 3rd party solutions. We use Storage Central in our enterprise with favorable results.

Hope this helps

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Just out of curiosity, are the wokstations, servers or both Win2k, or do you have a combination of Win2k and XP?

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Set up user level access/passwords allowing only those whom you wish to have copy privileges to access the Catalogue. All others would use PortWeb to browse the Catalogue. With PortWeb you can build a shopping cart feature through which visitors can order reprints or high-res copies of your photographs. Although web users could still swipe your lo-res thumbnails, you can use JavaScript to supress the mouse context menu making it difficult for them to do so. The latter still won’t stop the more expert lifting your image. A downside of using web browser access is that any image viewed in the browser will be transferred to the user’s computer – into the browser’s cache, from which the more expert may retrieve it.

Another possibility, depending on your network OS and setup, is to restrict user access to the volumes/folders where the image files are kept. If you are using Windows NT/2000 (or later), you can ask your administrator to set up a user group that includes only those people to whom you wish to grant access. The administrator would set up a shared volume/folder shared only with authorised users. Your Catalogue itself would be in a less restricted volume/folder. Set up user-level access in your catalog restricting the unauthorized people to ‘read’ privileges. Although these people would still see the option to copy files, the NT permissions will not allow them access. Of course this would limit the ability to click for a full-size preview

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It is Win2000 Server and 2000Pro. The user need access to the folders. We are trying to stop them from moving without denying them ability to work with the files. If you take away the ability to delete you can stop them from moving, but they cannot save changes to Documents in word or excel without the delete permission. We need away around so to prevent mischeivous user from hiding folders by moving them into other folders that are public.

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