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Data base security issues

By florence17 ·
Hi, I am secretary of a 250 member association. We maintain a database of members' contact details which is subject to Data Protection legislation.

At the moment only the secretary has access, but the other committee members also want access.

Is there a simple way to give them the information eg encrypted on a memory stick?

Is it possible to prevent the file being downloaded from the stick to a computer?
Thanks
florence17

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