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Document management

By byteside ·
I am trying to understand the difference between document management systems and just saving and organizing all of your files on a server. If I understand document management correctly all you are accomplishing is storing all your documents in an organized manner on some kind of computer, where everyone who is allowed access can reach them, use them and return them. Sounds just like a secured network to me. Am I missing something??

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by DC_GUY In reply to Document management

You're not thinking of the people who create and maintain the documents. So you're missing everything else that comes with computerization. E.g., versioning, backup/recovery, audit trail, fallback, help, directories, indices.

Most kinds of data management software have more to do with the creation of the data than with its retrieval.

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by byteside In reply to Document management

OK can you direct me to a good site that can fill me in on all the things I am missing? I guess I just cannot picture it.

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Your site has arrived. The DocuMentor.

by DocuMentor (Doc) In reply to

Hi I'm writing a blog on ZDNet, would love to know if it's of use and to get your participation. Regards, Doc. And happy 10th Anniversary to TechRepublic.

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by j.lupo In reply to Document management

Think of Adobe Publishing software which creates PDF files. This manages all the components of the completed document. You would want to look at sites related to publishing software, like Adobe.

Here are some links to get you started:
http://www.bitpipe.com/tlist/Document-Management-Software.html
http://www.webopedia.com/TERM/D/document_management.html
http://searchcio.techtarget.com/sDefinition/0,,sid19_gci1046320,00.html
http://www.synergyanywhere.com/evaluate/document-glossary.htm

Good Luck.

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by byteside In reply to Document management

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