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Document Retention on File Server

By Run4istRun ·
I am currently dealing with the issue of dwindling space on our NT file server. We currently do not have any policy in effect which addresses retention of documents on the server or how long documents will be maintained there until they are removedto other media or deleted. Is there any network software available which can search for documents not accessed for a specified period of time (i.e. one year) and generate related reports? I would like to be able to provide the document owners witha listing of their documents not accessed or modified for that time period and allow them to designate which files should be removed from the server or deleted. I know Windows 2000 Server has this capability, but we do not plan to upgrade from NT at any time in the near future. Any suggestions?

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it depend on docs !!!

by martial.perrin In reply to Document Retention on Fil ...

We have the same problems. So we have the following policy :
- .doc, .xls, .ppt docs we consider that docs are not up to date any more after six month and users are informed their files are compressed
- for CAD files are archived after one year
-for software projects, files are archived when project went out of warranty
- mails have no retention but mails are moved to dedicated file server when they are 3 month

For automatic processing we use a fonctionnality of our backup/restore software (Legato Networker)
For Mails, we developed scripts for Exchange.

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