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E-mail / Calender question

By russell.barker ·
The boss wants me to setup a mailbox for three conference rooms that get use for training. They want the users to be able to request the uasge of the rooms to the mailbox and also let all users have access to the calender of this mailbox so they know whos using . we are running exchange 5.5 on windows NT and all our Clients are a mixed outlook 98 and 2000.

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E-mail / Calender question

by mark In reply to E-mail / Calender questio ...

I've done this before - set up training or meetings rooms with one or more people as the "moderator" so they can control the appointments, but that all people can view the availability. It's best to do this using PUBLIC FOLDERS, and here's how:

To create a public folder, you must have permission to create folders in an existing public folder. Make sure you have used the Micrsoft Exchange Administrator program to give you (the logged on user) sufficient rights.

1. From within Outlook now, on the File menu, point to New, and then click Folder.
2 In the Name box, enter a name for the folder (eg Meeting Room 1).
3 In the "Folder contains" box, click the appointment items.
4 In the Make this folder a subfolder of box, click the public folder you want your new public folder to appear in.

Now, using Exchange Administrator again, you can set the permissions for the folder you have just created in terms of who can see it, who can create appointments and modify them etc. My best practice here was to let the admin person in each department have READ and WRITE access, and only CHANGE or DELETE their own items, everyone else can READ (ie. Reviewer permissions). The Exchange Administrator should always be able to do everything.

Regards

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E-mail / Calender question

by russell.barker In reply to E-mail / Calender questio ...

The question was auto-closed by TechRepublic

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E-mail / Calender question

by suemvp In reply to E-mail / Calender questio ...

If you want people to see when the rooms are free or busy at the same time they're looking at the availability of meeting attendees, then you can't use public folders. You need to set up a mailbox for each room -- 3 mailboxes total -- and log onto those mailboxes to set the properties that make them operate as resources. See http://www.slipstick.com/calendar/skedresource.htm.

Since you have a mixed Outlook 98/2000 environment, you'll also need some way to have the rooms accept meeting requests. You can either assign a delegate and have the delegate keep Outlook running all the time or use the excellent AutoAccept script from http://www.exchangecode.com.

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E-mail / Calender question

by russell.barker In reply to E-mail / Calender questio ...

The question was auto-closed by TechRepublic

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E-mail / Calender question

by russell.barker In reply to E-mail / Calender questio ...

This question was auto closed due to inactivity

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