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  • #2152900

    exporting data from Exchange 2003


    by mrl ·

    In exchange i have my contacts in a public folder. All contacts have their address written in their info sheet. The contacts are organized in groups. One contact can be in multiple groups. If i would like to write them a letter and import their addresses from my exchange server. Can i do so? How? and can i take groups and get word to write labels for letters.

    Zip, city

    Like this. Or do i need some sort of program to do so?? I know Infoware Canada have a small program to search contacts. But is that it?

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    • #2927400


      by mrl ·

      In reply to exporting data from Exchange 2003


    • #2927393

      Have a look at these methods. They might help you..

      by Anonymous ·

      In reply to exporting data from Exchange 2003

      You could create a Public Folder and drag & Drop them to the Public Folder. Then enable them as an Address Book, but that’s a per user setting.


      MVP Hal Hostettler devised this method, which requires that you have Outlook Express and that the Personal Address Book (PAB) service be installed in your Outlook profile:

      1. In Outlook, click the Address Book button to display the Address Book dialog. Under Show Names from the, select Personal Address Book.
      2. To create a new PAB named GALTransfer.pab, right-click on Personal Address Book in the Show Names from the list, then choose Properties. Under Path, enter a new path, if desired, and the file name GALTransfer.pab. Click OK.
      3. Back in the Address Book dialog box, under Show Names from the, select Global Address List (or any Recipients container or address book view).
      4. Hold down the Ctrl key as you click on each name you want in your portable GAL PAB. If you want to select all names, click on the first name in the list, then use the scroll bar to see the last name. Hold down the Shift key as you click the last name.
      5. Right click on the selected names, and choose Add to Personal Address Book from the popup menu.
      6. Open Outlook Express. If you have names already in your OE address, you may want to export and delete them, so they don’t get mixed into your portable GAL.
      7. Choose File | Import | Address Book.
      8. In the Address Book Import Tool dialog, select Microsoft Exchange Personal Address Book, and then click Import. This puts all the SMTP addresses for the GAL entries that were in the PAB into your Windows Address Book in OE.
      9. Return to Outlook.
      10. Repeat Step 2, but this time create a new PAB file named GALSMTP.pab.
      11. Use Outlook’s File | Import and Export function to import addresses from Outlook Express into your Personal Address book.

      When you finish, the GALSMTP.pab file will contain the names and SMTP addresses of everyone you selected from the GAL in Step 4. It will not, however, have any other GAL details, such as department or phone number. If you need that information and not just the SMTP addresses, you’ll need to try one of the other methods.

      You can also skip steps 9-11 and instead use File | Export | Address Book in Outlook Express to export the GAL address to a comma-delimited .csv file that virtually any e-mail program should be able to import into its address book.

      Please post back if you have any more problems or questions.

      • #2916423


        by mrl ·

        In reply to Have a look at these methods. They might help you..

        But this Exchange server has 10 users. All have officw 2003 with Outlook 2007 installed.
        This becaurse we can share kalender and make appointments.
        Is there maybe a program that can update informations in public folders and export them to a DB?? In that way we can write address labels from the DB and not the Exchange server.

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